How To Fix RP254 - Annual payroll period not possible, work hours/period initial

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 254

• Message text: Annual payroll period not possible, work hours/period initial

What causes this issue?

According to the "Assign Pay Scale -> Period Parameter" view (T510W), a
period parameter with the "annual" time unit (06) has been assigned for
the current pay scale. This is not supported in the standard system.

System Response

A default value for the number of working hours per period (DIVGV) is
not possible. For this reason, the value remains initial.

How to fix this error?

Check your system settings. If necessary, enter a value for working
hours per period.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP254 - Annual payroll period not possible, work hours/period initial ?

  The SAP error message RP254, which states "Annual payroll period not possible, work hours/period initial," typically occurs during the payroll processing in SAP HR (Human Resources) when there is an issue with the configuration of the payroll periods or the work hours for an employee.
  Cause:
  
  Incorrect Payroll Period Configuration: The payroll period may not be set up correctly in the system. This can happen if the annual payroll period is not defined or if there are inconsistencies in the payroll calendar.
  Employee Master Data Issues: The employee's master data may not be correctly maintained, particularly in relation to their work schedule or payroll area.
  Work Schedule Configuration: The work schedule for the employee may not be defined properly, leading to issues in calculating the payroll.
  Initial Work Hours Not Defined: The system may not have the initial work hours defined for the employee, which is necessary for payroll calculations.
  
  Solution:
  
  
  Check Payroll Period Configuration:
  
  Go to the configuration settings for payroll periods in SAP (Transaction code: SPRO).
  Ensure that the annual payroll period is correctly defined and that all necessary settings are in place.
  
  
  
  Review Employee Master Data:
  
  Use transaction code PA20 or PA30 to check the employee's master data.
  Ensure that the payroll area, work schedule, and other relevant data are correctly maintained.
  
  
  
  Verify Work Schedule:
  
  Check the work schedule for the employee (Transaction code: PA30).
  Ensure that the work schedule is active and correctly assigned to the employee.
  
  
  
  Define Initial Work Hours:
  
  If the initial work hours are not defined, you may need to set them up in the employee's master data or in the work schedule configuration.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary changes, run a payroll simulation to ensure that the error does not occur again.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  SPRO: SAP Reference IMG (Implementation Guide)
  
  
  
  Documentation: Refer to SAP Help documentation for detailed guidance on payroll configuration and troubleshooting.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  By following these steps, you should be able to resolve the RP254 error and successfully process payroll for the affected employee.