How To Fix RMSA_VRS040 - Length of complete key exceeds maximum permissible length (40)

SAP Error Message - Details

• Message type: E = Error

• Message class: RMSA_VRS - RMS: Versioning

• Message number: 040

• Message text: Length of complete key exceeds maximum permissible length (40)

What causes this issue?

In versioning, the <DS:DE.RMSAE_OBJNAM>complete key</> of an object
comprises:
The simple key
Separator
The version number
Separator
The draft number
The complete key can contain up to 40 characters, in other words, the
total number of characters used in the elements above must not exceed
40. Your Customizing settings exceed this value.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Correct your settings in Customizing.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RMSA_VRS040 - Length of complete key exceeds maximum permissible length (40) ?

  The SAP error message RMSA_VRS040, which states "Length of complete key exceeds maximum permissible length (40)," typically occurs in the context of SAP Retail or SAP S/4HANA when dealing with master data or configuration settings that involve keys or identifiers. This error indicates that a key or identifier being processed exceeds the maximum length allowed by the system, which is 40 characters.
  Cause:
  
  Key Length Exceeded: The primary cause of this error is that the complete key (which may include various components such as material number, store number, etc.) exceeds the maximum permissible length of 40 characters.
  Data Entry Error: There may be an error in data entry where a concatenated key or identifier has been incorrectly formed, leading to an excessive length.
  Configuration Issues: In some cases, the configuration settings for certain master data or transaction data may not align with the expected key length.
  
  Solution:
  
  Review Key Composition: Check the components of the key being used. Ensure that the concatenated key does not exceed 40 characters. This may involve truncating or modifying the key structure.
  Data Validation: Implement validation checks in the data entry process to prevent the entry of keys that exceed the maximum length.
  Adjust Configuration: If applicable, review the configuration settings in the relevant SAP modules to ensure they are set up correctly and do not lead to the generation of excessively long keys.
  Data Cleanup: If the error is due to existing data, consider cleaning up the data to ensure that all keys conform to the length restrictions.
  Consult Documentation: Refer to SAP documentation or notes related to the specific module you are working with for any additional guidance or updates regarding key length limitations.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on key length limitations.
  Transaction Codes: Familiarize yourself with transaction codes related to master data management in SAP Retail or S/4HANA, as they may provide insights into how keys are generated and managed.
  Testing: After making changes, conduct thorough testing to ensure that the issue is resolved and that no new issues arise from the modifications.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.