How To Fix RFM_MM_PUR_PC037 - Target quantity of item &1 canÆt be reduced below &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: RFM_MM_PUR_PC -

• Message number: 037

• Message text: Target quantity of item &1 canÆt be reduced below &2.

What causes this issue?

You are trying to reduce the quantity of a contract item which is
already referenced.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can reduce the quantity of contract item up to the open quantity
available with the item.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RFM_MM_PUR_PC037 - Target quantity of item &1 canÆt be reduced below &2. ?

  The SAP error message RFM_MM_PUR_PC037 indicates that there is an issue with the target quantity of a purchase order item. Specifically, it means that the target quantity for the specified item (denoted as &1) cannot be reduced below a certain threshold (denoted as &2). This typically occurs in the context of purchase order processing, where the system enforces certain rules regarding minimum quantities.
  Cause:
  
  Minimum Order Quantity: The item may have a defined minimum order quantity in the material master or in the purchasing info record. This means that the system will not allow you to reduce the quantity below this minimum.
  Open Purchase Orders: There may be existing open purchase orders or commitments that prevent the reduction of the target quantity.
  Stock Levels: If there are stock levels that are tied to the target quantity, the system may restrict changes to ensure that stock levels remain consistent with business rules.
  Contractual Obligations: There may be contractual obligations or agreements with suppliers that dictate minimum quantities.
  
  Solution:
  
  Check Minimum Order Quantity: Review the material master data and purchasing info records to identify if there is a minimum order quantity set for the item. If so, you may need to adjust your target quantity to meet this requirement.
  Review Open Purchase Orders: Check for any open purchase orders or commitments related to the item. If there are existing orders, you may need to adjust or close them before changing the target quantity.
  Consult with Procurement: If the item is subject to contractual obligations, consult with your procurement department to understand the implications of changing the target quantity.
  Adjust Quantity: If the minimum order quantity is acceptable, adjust the target quantity to a value that meets or exceeds the minimum requirement.
  System Configuration: If you believe the error is incorrect, it may be necessary to review the system configuration or consult with your SAP Basis or technical team to ensure that the settings are appropriate.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as ME22N (Change Purchase Order) or ME23N (Display Purchase Order) to review and modify purchase orders.
  Material Master: Use transaction code MM03 to view the material master data and check for any restrictions related to the item.
  Purchasing Info Records: Use transaction code ME11 to check or create purchasing info records that may have minimum quantity settings.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.