How To Fix RFM_MM_PUR_PC036 - Target quantity of item &1 exceeds by &2 &3.

SAP Error Message - Details

• Message type: E = Error

• Message class: RFM_MM_PUR_PC -

• Message number: 036

• Message text: Target quantity of item &1 exceeds by &2 &3.

What causes this issue?

You are trying to perform one of the following operation:
Change the quantity of the contract item.
Refer the contract item to another contract item.
However, the referenced contract item does not have sufficient open
quantity available to fulfill the requirement.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RFM_MM_PUR_PC036 - Target quantity of item &1 exceeds by &2 &3. ?

  The SAP error message RFM_MM_PUR_PC036 indicates that the target quantity of a purchase order item exceeds the allowed limit by a specified amount. This error typically occurs during the processing of purchase orders, particularly when dealing with purchase requisitions or when creating or changing purchase orders.
  Cause:
  The error can be caused by several factors, including:
  
  Quantity Exceeding Limits: The target quantity specified for the item in the purchase order exceeds the maximum allowable quantity defined in the system settings or the purchasing info record.
  Configuration Issues: There may be configuration settings in the material master or purchasing info records that restrict the quantity that can be ordered.
  Stock Availability: The system may be configured to limit the quantity based on stock availability or other business rules.
  Incorrect Data Entry: The user may have mistakenly entered an incorrect quantity when creating or modifying the purchase order.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check the Target Quantity: Review the target quantity specified in the purchase order. Ensure that it is within the acceptable limits defined in the system.
  Review Material Master Data: Check the material master data for the item in question. Look for any settings that might limit the order quantity, such as maximum order quantity or purchasing info records.
  Adjust Purchase Order: If the target quantity is indeed too high, adjust the quantity in the purchase order to a permissible level.
  Consult with Configuration Team: If you believe the limits are too restrictive, consult with your SAP configuration team to review and potentially adjust the settings in the material master or purchasing info records.
  Check for Stock Levels: Ensure that the stock levels and availability are in line with the order quantity. If necessary, adjust the order based on available stock.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), or ME23N (Display Purchase Order) to view or modify the purchase order.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Refer to SAP documentation or help files for more detailed information on purchasing processes and error handling.
  
  If the issue persists after following these steps, it may be beneficial to engage your SAP support team for further investigation.