How To Fix RFM_MM_PUR_PC028 - Principal purchase agreement item can't be used for item &1.See long text

SAP Error Message - Details

• Message type: E = Error

• Message class: RFM_MM_PUR_PC -

• Message number: 028

• Message text: Principal purchase agreement item can't be used for item &1.See long text

What causes this issue?

Contract item with unknown material can have a principal purchase
agreement item whose material is also unknown.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RFM_MM_PUR_PC028 - Principal purchase agreement item can't be used for item &1.See long text ?

  The SAP error message RFM_MM_PUR_PC028 indicates that a principal purchase agreement item cannot be used for a specific item in the purchasing process. This error typically arises in the context of procurement when there is an issue with the configuration or the data associated with the purchase agreement.
  Cause:
  
  Item Type Mismatch: The item in the purchase order may not match the item type defined in the purchase agreement.
  Agreement Status: The purchase agreement may be inactive or not valid for the specified item.
  Item Category: The item category in the purchase order may not be compatible with the item category defined in the purchase agreement.
  Plant or Vendor Restrictions: The purchase agreement may be restricted to certain plants or vendors that do not match the details of the purchase order item.
  Validity Period: The purchase agreement may not be valid for the date on which the purchase order is being created.
  
  Solution:
  
  Check Purchase Agreement: Review the principal purchase agreement to ensure that it is active and valid for the item in question. Verify that the item type and category match.
  Review Item Details: Ensure that the item in the purchase order is correctly defined and that it corresponds to the items covered by the purchase agreement.
  Check Validity Dates: Confirm that the purchase agreement is valid for the date of the purchase order. If the agreement has expired, you may need to create a new agreement or extend the existing one.
  Plant and Vendor Configuration: Ensure that the plant and vendor associated with the purchase order are included in the purchase agreement.
  Consult Long Text: The error message suggests checking the long text for more specific details. This can provide additional context or specific conditions that are causing the error.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like ME33K (Display Purchase Agreement) to review the details of the purchase agreement.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error.
  Documentation: Refer to SAP documentation or help files for more information on purchase agreements and their configuration.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in procurement processes.