How To Fix RETJP003 - Employee's katakana name is longer than 20 Japanese characters

SAP Error Message - Details

• Message type: E = Error

• Message class: RETJP - Error Messages for Retirement and Rehirement

• Message number: 003

• Message text: Employee's katakana name is longer than 20 Japanese characters

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RETJP003 - Employee's katakana name is longer than 20 Japanese characters ?

  The SAP error message RETJP003 indicates that the katakana name of an employee exceeds the maximum allowed length of 20 Japanese characters. This error typically arises in systems that handle employee data, particularly in HR modules where names are stored in different formats for various purposes, including payroll and reporting.
  Cause:
  The primary cause of this error is that the katakana representation of the employee's name has been entered with more than 20 characters. In Japanese, names can be represented in different scripts, and katakana is often used for phonetic transcription of foreign names or for emphasis. However, SAP has a limitation on the number of characters that can be stored in this field.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Employee Record: Access the employee's record in the SAP system and review the katakana name field.
  
  
  Edit the Katakana Name: If the katakana name exceeds 20 characters, you will need to shorten it. This may involve:
  
  Abbreviating the name.
  Using a common or accepted shorter version of the name.
  Removing any unnecessary characters or spaces.
  
  
  
  Save Changes: After making the necessary adjustments, save the changes to the employee record.
  
  
  Validation: Ensure that the new katakana name adheres to the character limit and is still recognizable and acceptable.
  
  
  Testing: If applicable, test the changes by running any relevant processes (e.g., payroll, reporting) to ensure that the error does not recur.
  
  
  Related Information:
  
  Character Encoding: Ensure that the system is correctly configured to handle Japanese characters, as improper encoding can lead to issues with character limits.
  SAP Notes: Check for any SAP Notes or documentation related to this error message for additional guidance or updates on character limits.
  User Training: Consider providing training for users who enter employee data to ensure they are aware of character limits and the importance of adhering to them.
  System Configuration: If this issue occurs frequently, it may be worth reviewing the system configuration to see if there are any settings that can be adjusted to better accommodate employee names.
  
  By following these steps, you should be able to resolve the RETJP003 error and ensure that employee katakana names are correctly entered within the system's constraints.