How To Fix RE580 - Vendor &1 is locked; see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: RE - Earmarked funds

• Message number: 580

• Message text: Vendor &1 is locked; see long text

What causes this issue?

You want to create or change funds reservation for vendor &V1&. Data
relating to vendor &V1& can contain person-related data and is blocked.

System Response

To protect the person-related data, the system does not display the data
for vendor &V1&. You cannot create or change funds reservation for this
vendor.

How to fix this error?

If you are sure that you want to create or change data relating to
vendor &V1&, use transaction <DS:TRAN.BUP_REQ_UNBLK>BUP_REQ_UNBLK</> to
request that the block be lifted.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RE580 - Vendor &1 is locked; see long text ?

  The SAP error message RE580 indicates that a vendor (in this case, represented by &1) is locked, which prevents any further transactions or activities related to that vendor. This can occur in various SAP modules, particularly in the context of procurement and accounts payable.
  Cause:
  
  
  Vendor Locking: The vendor may be locked due to various reasons, such as:
  
  Manual locking by a user for maintenance or administrative purposes.
  The vendor is marked as inactive or blocked due to compliance issues or other business rules.
  The vendor may have outstanding issues that require resolution before they can be used again.
  
  
  
  Data Integrity Issues: Sometimes, data integrity issues or errors during data migration can lead to a vendor being locked.
  
  
  User Permissions: The user attempting to perform the transaction may not have the necessary permissions to unlock or modify the vendor status.
  
  
  Solution:
  
  
  Check Vendor Status:
  
  Use transaction code XK03 (Display Vendor) or MK03 (Display Vendor - Purchasing) to check the status of the vendor.
  Look for any indicators that show the vendor is locked or inactive.
  
  
  
  Unlock the Vendor:
  
  If you have the necessary permissions, you can unlock the vendor using transaction code XK02 (Change Vendor) or MK02 (Change Vendor - Purchasing).
  Navigate to the relevant sections and remove the lock or change the status to active.
  
  
  
  Consult with Admin:
  
  If you do not have the necessary permissions, contact your SAP administrator or the relevant department responsible for vendor management to resolve the issue.
  
  
  
  Review Documentation:
  
  Check any internal documentation or policies regarding vendor management to understand why the vendor was locked and if any specific actions are required to unlock it.
  
  
  
  Audit Logs:
  
  Review audit logs or change logs to see who locked the vendor and why, which can provide insights into the necessary steps to resolve the issue.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  XK03: Display Vendor
  XK02: Change Vendor
  MK03: Display Vendor - Purchasing
  MK02: Change Vendor - Purchasing
  
  
  
  User Roles: Ensure that the user has the appropriate roles and authorizations to manage vendor statuses.
  
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional context or solutions for this error message.
  
  
  Training: Consider training for users involved in vendor management to prevent future occurrences of similar issues.
  
  
  By following these steps, you should be able to identify the cause of the RE580 error and take appropriate action to resolve it.