How To Fix RE165 - Open amount for document &1 &2 exceeded in line &3 by &4 %

SAP Error Message - Details

• Message type: E = Error

• Message class: RE - Earmarked funds

• Message number: 165

• Message text: Open amount for document &1 &2 exceeded in line &3 by &4 %

What causes this issue?

The funds already used, added to those you are now requesting in line
&V3& would exceed the available amount in the referenced earmarked fund
&V1& &V2& by &V4& %. This means you cannot reference these earmarked
funds.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Increase the referenced earmarked fund amount or remove the reference.
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Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RE165 - Open amount for document &1 &2 exceeded in line &3 by &4 % ?

  The SAP error message RE165 indicates that the open amount for a specific document has exceeded the allowed limit by a certain percentage. This typically occurs in the context of Real Estate Management (RE) or similar financial transactions where there are strict controls on the amounts that can be processed.
  Cause:
  The error message RE165 is triggered when the open amount for a document (such as a rental contract, invoice, or payment) exceeds the predefined threshold. This can happen due to various reasons, including:
  
  Incorrect Document Entry: An error in entering the amounts in the document can lead to discrepancies.
  Configuration Settings: The system may have been configured with strict limits that are being exceeded.
  Currency Conversion Issues: If the amounts are in different currencies, conversion rates may lead to unexpected results.
  Changes in Contract Terms: If the terms of a contract have changed (e.g., increased rent), it may lead to exceeding the open amount.
  Posting Errors: Incorrect postings or adjustments in related documents can also cause this issue.
  
  Solution:
  To resolve the RE165 error, you can take the following steps:
  
  
  Review Document Entries: Check the document referenced in the error message (document number &1, &2) and verify the amounts entered. Ensure that they are correct and within the allowed limits.
  
  
  Check Configuration Settings: Review the configuration settings related to open amounts in the Real Estate Management module. Adjust the limits if necessary, but ensure that this aligns with business rules.
  
  
  Currency Conversion: If applicable, verify the currency conversion rates and ensure that they are correctly applied. Adjust the amounts accordingly.
  
  
  Contract Review: If there have been changes to the contract terms, ensure that all related documents are updated to reflect these changes.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling this error.
  
  
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to document management and Real Estate Management, such as RECN (Contract Management) or REIS (Investment Management).
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Authorization: Ensure that you have the necessary authorizations to make changes to the documents or configuration settings.
  
  By following these steps, you should be able to identify the cause of the RE165 error and implement a suitable solution.