How To Fix RDSV_SD_XX212 - Billing document &1 not found in Table VBRK; a gap may exist

SAP Error Message - Details

• Message type: E = Error

• Message class: RDSV_SD_XX - Regulatory Document and Signature Validation in SD

• Message number: 212

• Message text: Billing document &1 not found in Table VBRK; a gap may exist

What causes this issue?

When the system digitally signed this billing document, it checked for
the billing document with the previous signature and could not find that
document in the VBRK table. This could mean that billing document has
not been posted and should not have been digitally signed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the documents and, if necessary, enter the gap in the digital
signature for these billing documents in the <ZK>Register Gap Document
(SD) </>application table.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RDSV_SD_XX212 - Billing document &1 not found in Table VBRK; a gap may exist ?

  The SAP error message RDSV_SD_XX212 indicates that a billing document (identified by the number &1) could not be found in the VBRK table, which is the header table for billing documents in SAP. This error typically suggests that there may be a gap in the billing document numbers or that the document has not been created or posted correctly.
  Causes:
  
  Missing Billing Document: The billing document may not have been created or may have been deleted.
  Number Range Gaps: There could be gaps in the number range configuration for billing documents, which can lead to missing document numbers.
  Data Inconsistency: There may be inconsistencies in the database, possibly due to incomplete transactions or issues during document processing.
  Authorization Issues: The user may not have the necessary authorizations to view or access the billing document.
  Incorrect Configuration: The configuration settings for billing documents may not be set up correctly.
  
  Solutions:
  
  Check Document Existence: Verify if the billing document exists by checking the VBRK table directly using transaction SE16 or SE11. If it does not exist, investigate why it was not created.
  Review Number Ranges: Check the number range settings for billing documents in transaction OBA7 or through the configuration path in SPRO. Ensure that the number ranges are correctly defined and that there are no gaps.
  Recreate the Document: If the document is missing and should exist, you may need to recreate it through the appropriate transaction (e.g., VF01 for creating billing documents).
  Check for Deletion: If the document was deleted, check if there are any logs or audit trails that indicate when and why it was deleted.
  Authorization Check: Ensure that the user has the necessary authorizations to access billing documents. This can be checked in transaction SU53 or by reviewing the user's roles and authorizations.
  Data Consistency Check: Run consistency checks or reports to identify any inconsistencies in the billing document processing. This may involve using transaction SE38 to run specific reports or programs designed for data consistency checks.
  
  Related Information:
  
  Transaction Codes: 
  
  VF01: Create Billing Document
  VF02: Change Billing Document
  VF03: Display Billing Document
  SE16/SE11: Data Browser/Table Display
  OBA7: Number Range Maintenance
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for the error message or related keywords in the SAP Support Portal.
  Documentation: Review SAP documentation related to billing document processing and number range management for further insights.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further investigation and resolution.