How To Fix RDSV_FI_XX841 - An invoicing document with a higher document number is already posted

SAP Error Message - Details

• Message type: E = Error

• Message class: RDSV_FI_XX - Regulatory Document and Signature Validation in FI

• Message number: 841

• Message text: An invoicing document with a higher document number is already posted

What causes this issue?

The system has detected that:
A document with digital signature, And
With a higher document number in the same number range<(>,<)>
That is registered as first document to be signed<(>,<)>
exists in the system.
Only one document in a number range can be the first document to be
signed.

System Response

The system abort postings in the same number range with a lower document
number to avoid data inconsistencies for the tax reporting.

How to fix this error?

Post your document again to generate a higher document number from the
system that is valid.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RDSV_FI_XX841 - An invoicing document with a higher document number is already posted ?

  The SAP error message RDSV_FI_XX841 indicates that there is an issue with the invoicing process, specifically that an invoicing document with a higher document number has already been posted. This typically occurs in the context of financial transactions where document numbers are sequential and must be unique.
  Cause:
  
  Duplicate Document Number: The error usually arises when there is an attempt to post an invoice with a document number that is lower than an already posted invoice. SAP enforces a strict sequence for document numbers to maintain data integrity.
  Incorrect Configuration: There may be issues with the configuration of document number ranges in the system, leading to conflicts.
  Data Entry Error: Manual entry errors can lead to attempts to post invoices with incorrect document numbers.
  System Issues: Occasionally, system glitches or issues with the database can lead to inconsistencies in document number assignments.
  
  Solution:
  
  Check Document Numbers: Review the document numbers of the invoices that have already been posted. Ensure that the document number you are trying to post is indeed higher than any existing document number.
  Adjust Document Number: If you find that the document number you are trying to post is lower, you will need to adjust it to a higher number that is not already in use.
  Review Configuration: Check the configuration settings for document number ranges in the SAP system. Ensure that they are set up correctly and that there are no overlaps or gaps.
  Consult with SAP Support: If the issue persists, it may be beneficial to consult with SAP support or your internal SAP team to investigate further. They can help identify if there are any underlying issues with the system or configuration.
  Transaction Logs: Review transaction logs to identify any anomalies or errors that may have occurred during the posting process.
  
  Related Information:
  
  Document Number Ranges: Familiarize yourself with how document number ranges are configured in your SAP system. This can usually be found in the configuration settings under Financial Accounting (FI).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Permissions: Ensure that the user attempting to post the invoice has the necessary permissions to do so, as restrictions can sometimes lead to unexpected errors.
  Testing in Development: If possible, replicate the issue in a development or test environment to better understand the cause without affecting production data.
  
  By following these steps, you should be able to resolve the error and successfully post your invoicing documents.