How To Fix RDSV_FI_XX816 - Document with number &1 already exists; cannot create recovery document

SAP Error Message - Details

• Message type: E = Error

• Message class: RDSV_FI_XX - Regulatory Document and Signature Validation in FI

• Message number: 816

• Message text: Document with number &1 already exists; cannot create recovery document

What causes this issue?

The recovery invoice document that you tried to post has a reference
number that already exists in the system as an original invoice
document.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RDSV_FI_XX816 - Document with number &1 already exists; cannot create recovery document ?

  The SAP error message RDSV_FI_XX816 indicates that there is an attempt to create a recovery document for a financial transaction, but a document with the specified number already exists in the system. This typically occurs in the context of financial document processing, such as during the recovery of documents in the SAP system.
  Cause:
  
  Duplicate Document Number: The primary cause of this error is that the document number you are trying to use for the recovery already exists in the system. This can happen if the document was already processed or if there was an attempt to create a recovery document that has already been executed.
  Incorrect Document Type: Sometimes, the document type being used may not be appropriate for the recovery process, leading to conflicts.
  System Configuration Issues: There may be configuration settings in the SAP system that are causing issues with document number assignment or recovery processes.
  
  Solution:
  
  Check Existing Documents: Verify if the document number already exists in the system. You can do this by using transaction codes like FB03 (Display Document) to check if the document is already present.
  Use a Different Document Number: If the document number is indeed already in use, you may need to use a different number for the recovery document. Ensure that the new number adheres to the document number range defined in your system.
  Review Document Type: Ensure that the document type you are using for the recovery is correct and appropriate for the transaction you are trying to process.
  Consult with SAP Support: If the issue persists, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues or patches related to this error message.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FB08 (Reverse Document), and FBRA (Reset Cleared Items) to manage financial documents effectively.
  SAP Notes: Check SAP Notes for any updates or patches that may address this specific error. You can search for the error message or related keywords in the SAP Support Portal.
  Documentation: Review SAP documentation related to financial document processing and recovery procedures to ensure compliance with best practices.
  
  By following these steps, you should be able to resolve the error and successfully create the necessary recovery document.