How To Fix R5561 - Regional structure group &1 is not valid for city &2 in country &3

SAP Error Message - Details

• Message type: E = Error

• Message class: R5 - Regional structure

• Message number: 561

• Message text: Regional structure group &1 is not valid for city &2 in country &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message R5561 - Regional structure group &1 is not valid for city &2 in country &3 ?

  The SAP error message R5561 indicates that there is an issue with the regional structure group assigned to a specific city in a given country. This error typically arises in the context of address validation or when processing data related to locations in SAP.
  Cause:
  The error message "R5561 Regional structure group &1 is not valid for city &2 in country &3" can occur due to several reasons:
  
  
  Incorrect Configuration: The regional structure group assigned to the city may not be correctly configured in the system. This could be due to missing or incorrect entries in the configuration tables.
  
  
  Data Inconsistency: There may be inconsistencies in the master data, such as the city not being linked to the correct regional structure group.
  
  
  Missing Entries: The regional structure group may not have been defined for the specific city in the country, leading to this error.
  
  
  Changes in Data: If there have been recent changes to the regional structure or city definitions, the system may not have been updated accordingly.
  
  
  Solution:
  To resolve the R5561 error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to the configuration settings for regional structure groups in SAP. This can typically be found in the SPRO transaction under the relevant module (e.g., Logistics or Master Data).
  Verify that the regional structure group is correctly defined for the specified city and country.
  
  
  
  Review Master Data:
  
  Check the master data for the city in question. Ensure that it is correctly linked to the appropriate regional structure group.
  You can use transaction codes like SE16 or SE11 to view the relevant tables (e.g., T005 for countries and regions).
  
  
  
  Update or Create Entries:
  
  If the regional structure group is missing for the city, you may need to create or update the entry in the configuration.
  Ensure that all necessary data is filled out correctly.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to regional structure groups and address validation for any specific requirements or updates.
  
  
  
  Testing:
  
  After making changes, test the functionality again to ensure that the error is resolved.
  
  
  
  Contact Support:
  
  If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO, SE16, and SE11 for configuration and data review.
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Review SAP Help documentation for details on regional structure groups and address management.
  
  By following these steps, you should be able to identify and resolve the cause of the R5561 error in your SAP system.