How To Fix R1625 - Standard address cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: R1 - Business Partner Messages from S_BUPA_GENERAL

• Message number: 625

• Message text: Standard address cannot be deleted

What causes this issue?

You tried to delete the standard address of a business partner.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Determine which of the remaining addresses for the business partner
will be the new standard address.
&HINWEIS&
The standard address may only be deleted if
It is the last existing address for a business partner
It is clear which will be the next standard address; i.e. if no more
than one other address exists at the time that the address that is
to be deleted is the standard address.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message R1625 - Standard address cannot be deleted ?

  The SAP error message R1625, which states "Standard address cannot be deleted," typically occurs when you attempt to delete a standard address in the SAP system that is linked to certain master data or is being used in transactions. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Standard Address Usage: The address you are trying to delete is marked as a standard address and is likely being used in various transactions or master data records (e.g., customer master, vendor master, etc.).
  Dependencies: The address may have dependencies that prevent it from being deleted. For example, it could be linked to open transactions, contracts, or other documents.
  System Configuration: The system may be configured to prevent the deletion of standard addresses to maintain data integrity.
  
  Solution:
  
  
  Check Dependencies: Before attempting to delete the address, check if it is being used in any active transactions or master data records. You can do this by reviewing the relevant master data (e.g., customer or vendor records) to see if the address is assigned.
  
  
  Change Address Status: If the address is not actively used, you may need to change its status or reassign it to another address before deletion. This can often be done in the relevant master data transaction (e.g., transaction codes like XD02 for customers or XK02 for vendors).
  
  
  Use Alternative Methods: If you cannot delete the address directly, consider marking it as inactive or obsolete instead. This way, it will not be used in future transactions, but it will still be retained in the system for historical purposes.
  
  
  Consult Documentation: Review SAP documentation or help files related to address management for specific instructions on handling standard addresses.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing addresses, such as:
  
  XD02: Change Customer (General Data)
  XK02: Change Vendor (General Data)
  BP: Business Partner (for managing both customers and vendors in newer SAP versions)
  
  
  
  Data Integrity: Understand that SAP often enforces rules to maintain data integrity, and deleting certain records can have cascading effects on other data.
  
  
  User Permissions: Ensure that you have the necessary permissions to delete or modify addresses in the system.
  
  
  By following these steps, you should be able to address the R1625 error and manage standard addresses effectively in your SAP environment.