How To Fix QY308 - Sample drawing item no longer exists

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 308

• Message text: Sample drawing item no longer exists

&Cause&
While preparing to print the sample-drawing instruction, the system
determined that a sample-drawing item which was used to calulate the
material samples, no longer exists.
If a text was originally created for this sample-drawing item, it cannot
be printed.

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QY308 - Sample drawing item no longer exists ?

  The SAP error message QY308, which states "Sample drawing item no longer exists," typically occurs in the context of quality management and sample management processes. This error indicates that the system is unable to find the specified sample drawing item, which may be due to various reasons.
  Causes:
  
  Deletion of Sample Drawing Item: The sample drawing item may have been deleted or archived in the system.
  Incorrect Item Number: The item number you are trying to access may be incorrect or mistyped.
  Data Consistency Issues: There may be inconsistencies in the database or issues with data synchronization.
  Authorization Issues: The user may not have the necessary permissions to access the sample drawing item.
  Status of the Item: The item may be in a status that prevents it from being accessed or used.
  
  Solutions:
  
  Verify Item Number: Double-check the item number you are using to ensure it is correct.
  Check for Deletion: Look into the system to see if the sample drawing item has been deleted or archived. If it has, you may need to recreate it or restore it from an archive.
  Data Consistency Check: Run a consistency check on the relevant tables to ensure that there are no discrepancies in the data.
  User Authorization: Ensure that the user has the necessary permissions to access the sample drawing item. If not, contact your SAP administrator to adjust the authorizations.
  Review Item Status: Check the status of the item in the system. If it is in a status that prevents access, you may need to change its status or consult with a relevant authority in your organization.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QA32 (Quality Inspection) or QA03 (Display Quality Inspection) to navigate quality management processes.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide specific guidance or fixes for known problems.
  Documentation: Review SAP documentation related to quality management and sample management for further insights into how sample drawing items are managed within the system.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more in-depth assistance.