How To Fix QY304 - Sample determination: No sample drawing item found

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 304

• Message text: Sample determination: No sample drawing item found

What causes this issue?

The system could not find a suitable sample-drawing item in the
sample-drawing procedure.
This may be due to the following reasons:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If you set the indicator in the header of the sample-drawing procedure
to calculate the samples on the basis of lot containers:
The system could not find an appropriate sample-drawing item that
corresponds to the lot container in the inspection lot.
The system could not find a sample-drawing item for which the field
<LS>Lot container</> is empty.
If you did <ZH>not</> set this indicator, the system did not find a
sample-drawing item for which the field <LS>Lot container</> is empty.

System Response

The system could not find a sample-drawing item to use to determine the
samples.

System Response

How to fix this error?

Check the data in the sample-drawing items of the sample-drawing
procedure for completeness; create the sample drawing items that are
missing.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QY304 - Sample determination: No sample drawing item found ?

  The SAP error message QY304, which states "Sample determination: No sample drawing item found," typically occurs in the context of quality management processes, particularly when dealing with sample management in SAP. This error indicates that the system could not find a sample drawing item for the specified material or batch during the sample determination process.
  Causes:
  
  Missing Sample Drawing Item: The most common cause is that there is no sample drawing item defined for the material in question. This could be due to incorrect configuration or missing data.
  Incorrect Configuration: The sample determination procedure may not be correctly set up in the system, leading to the inability to find the necessary sample drawing items.
  Material Master Data Issues: The material master data may not be properly maintained, which can affect the sample determination process.
  Batch Management: If batch management is enabled, the specific batch may not have a sample drawing item associated with it.
  Quality Inspection Plan: The quality inspection plan may not be correctly linked to the material or may not have the necessary sample drawing items defined.
  
  Solutions:
  
  Check Sample Drawing Items: Verify that the sample drawing items are correctly defined for the material in question. You can do this by navigating to the relevant configuration settings in the Quality Management module.
  Review Quality Inspection Plan: Ensure that the quality inspection plan associated with the material includes the necessary sample drawing items. You may need to create or modify the inspection plan to include these items.
  Material Master Data: Check the material master data to ensure that all relevant fields are filled out correctly, particularly those related to quality management and sample determination.
  Configuration Settings: Review the configuration settings for sample determination in the Quality Management module. Ensure that the sample determination procedure is correctly set up and linked to the appropriate materials.
  Batch Information: If batch management is used, check if the specific batch has a sample drawing item associated with it. If not, you may need to create one.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on setting up sample determination and related processes.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like QDP1 (for sample drawing item maintenance) or QPR1 (for quality inspection plan) to check and maintain the relevant data.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error message.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to access and modify the relevant data in the system.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant specializing in Quality Management for further assistance.