How To Fix QY042 - Sample &1 does not have the required status

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 042

• Message text: Sample &1 does not have the required status

What causes this issue?

The operation "Create inspection lot for a sample" is not allowed for
the following statuses:
Created
Locked
Deletion flag
No longer exists

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QY042 - Sample &1 does not have the required status ?

  The SAP error message QY042, which states "Sample &1 does not have the required status," typically occurs in the context of quality management processes, particularly when dealing with samples in inspection lots. This error indicates that the sample you are trying to work with does not meet the necessary status requirements for the operation you are attempting to perform.
  Cause:
  The error can be caused by several factors, including:
  
  Sample Status: The sample may not be in the correct status required for the operation. For example, it might be in a status that indicates it is not ready for inspection or processing.
  Sample Creation: The sample may not have been created properly or may have been deleted or archived.
  Authorization Issues: The user may not have the necessary permissions to access or modify the sample.
  Configuration Issues: There may be configuration settings in the quality management module that are not set up correctly, affecting the status of samples.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check Sample Status: Verify the status of the sample in question. You can do this by navigating to the relevant transaction (e.g., QA32 for inspection lots) and checking the status of the sample.
  Review Sample Creation: Ensure that the sample was created correctly and is not in a deleted or archived state. If necessary, recreate the sample.
  User Authorization: Check if the user has the necessary authorizations to access and modify the sample. If not, contact your SAP security administrator to grant the required permissions.
  Configuration Review: Consult with your SAP configuration team to ensure that the quality management settings are correctly configured. This may involve checking the status profiles and ensuring that the sample statuses align with the expected workflow.
  Consult Documentation: Refer to SAP documentation or help resources for specific details about the sample status requirements for the operation you are trying to perform.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QA32 (for inspection lots), QA01 (for creating inspection lots), and QA03 (for displaying inspection lots).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions.
  Quality Management Module: Understanding the overall quality management processes in SAP can help in troubleshooting issues related to samples and inspection lots.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.