How To Fix QS004 - The sample cannot be calculated automatically for a manual entry

SAP Error Message - Details

• Message type: E = Error

• Message class: QS - QM: Master data

• Message number: 004

• Message text: The sample cannot be calculated automatically for a manual entry

What causes this issue?

For inspection type &v1&, you set the "Manual sample" indicator without
setting the "Manual sample calculation" indicator in the inspection
setup (Quality Management view of the material master).
This setting is incorrect, since it requires the user to enter the
sample size, while asking the system to calculate the sample
automatically.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Either set the "Manual sample calculation" indicator, or cancel the
"Manual sample" indicator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QS004 - The sample cannot be calculated automatically for a manual entry ?

  The SAP error message QS004, which states "The sample cannot be calculated automatically for a manual entry," typically occurs in the context of quality management processes, particularly when dealing with quality inspections and sampling procedures. This error indicates that the system is unable to automatically determine the sample size or sample quantity for a quality inspection lot that has been manually entered.
  Causes:
  
  Manual Entry Issues: The error often arises when a user manually enters a quality inspection lot or sample size that does not conform to the expected parameters or settings defined in the system.
  Sampling Procedure Configuration: The sampling procedure associated with the inspection lot may not be set up correctly, or it may not allow for manual entries.
  Missing Master Data: Required master data (like material master, inspection plan, or sampling procedure) may be incomplete or incorrectly configured.
  Incompatible Settings: The settings in the quality management configuration may not support automatic calculations for the specific scenario being executed.
  
  Solutions:
  
  Check Sampling Procedure: Review the sampling procedure assigned to the inspection lot. Ensure that it is configured to allow for manual entries and that it is appropriate for the type of inspection being performed.
  Review Inspection Plan: Ensure that the inspection plan linked to the material or process is correctly set up and that it includes the necessary sampling information.
  Verify Master Data: Check the material master and ensure that all relevant quality management data is complete and correctly maintained.
  Manual Entry Validation: If you are entering data manually, ensure that the values you are entering are valid and within the expected range defined by the sampling procedure.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on configuring sampling procedures and handling manual entries.
  System Configuration: If necessary, consult with your SAP administrator or a functional consultant to review the system configuration and make adjustments as needed.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Quality Management Module: Familiarize yourself with the Quality Management (QM) module in SAP, as understanding its components can help in diagnosing and resolving issues related to quality inspections and sampling.
  Training and Support: If the issue persists, consider reaching out to SAP support or seeking training on the QM module to better understand how to manage sampling and inspection processes.
  
  By following these steps, you should be able to identify the root cause of the QS004 error and implement a solution to resolve it.