How To Fix QS003 - Automatic assignment of specs not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: QS - QM: Master data

• Message number: 003

• Message text: Automatic assignment of specs not possible

What causes this issue?

The indicator "Automatic assignment" was set for inspection type &v1&.
Automatic specification assignment is only possible, if you are
inspecting with a task list or material specification.

System Response

How to fix this error?

Cancel the "Automatic assignment" indicator.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QS003 - Automatic assignment of specs not possible ?

  The SAP error message QS003 ("Automatic assignment of specs not possible") typically occurs in the context of Quality Management (QM) when the system is unable to automatically assign a specification (such as a quality inspection plan or a material specification) to a material or process. This can happen for several reasons, and understanding the cause is essential for resolving the issue.
  Causes of QS003 Error
  
  
  Missing Specifications: The system may not find any specifications that match the criteria for automatic assignment. This could be due to missing or incomplete specifications in the system.
  
  
  Incorrect Configuration: The configuration settings for automatic assignment in the Quality Management module may not be set up correctly. This includes settings related to the assignment of inspection plans or specifications to materials.
  
  
  Material Master Data Issues: The material master data may not be properly maintained. For example, the material may not be assigned to the correct plant or storage location, or the relevant quality management views may not be activated.
  
  
  Specification Assignment Criteria: The criteria defined for automatic assignment may not match the characteristics of the material or process. This could include issues with the classification of materials or the characteristics defined in the specifications.
  
  
  Versioning Issues: If there are multiple versions of specifications, the system may not be able to determine which version to assign automatically.
  
  
  Solutions to QS003 Error
  
  
  Check Specifications: Verify that the necessary specifications (inspection plans, material specifications) exist in the system and are correctly defined. Ensure that they are active and applicable to the material in question.
  
  
  Review Configuration: Check the configuration settings for automatic assignment in the Quality Management module. Ensure that the settings align with your business processes and that all necessary criteria are defined.
  
  
  Maintain Material Master Data: Ensure that the material master data is complete and accurate. Check that the relevant QM views are activated and that the material is assigned to the correct plant and storage location.
  
  
  Adjust Assignment Criteria: Review the criteria used for automatic assignment and adjust them if necessary. This may involve modifying the classification of materials or the characteristics defined in the specifications.
  
  
  Check Versioning: If there are multiple versions of specifications, ensure that the correct version is set as active and that it meets the requirements for the material.
  
  
  Manual Assignment: If automatic assignment is not possible, consider manually assigning the specifications to the material or process as a temporary workaround.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QS21 (Create Inspection Plan), QS22 (Change Inspection Plan), and MM02 (Change Material Master) to manage specifications and material data.
  
  
  Documentation: Refer to SAP documentation and help resources for detailed guidance on Quality Management processes and configuration.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on resolving the QS003 error.
  
  
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  By following these steps, you should be able to identify the cause of the QS003 error and implement a solution to resolve it.