How To Fix QP365 - Data will be reset

SAP Error Message - Details

• Message type: E = Error

• Message class: QP - Message IDs for function module group QPAA

• Message number: 365

• Message text: Data will be reset

What causes this issue?

Characteristic processing is cancelled.

System Response

Any newly entered data will be lost.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QP365 - Data will be reset ?

  The SAP error message QP365, which states "Data will be reset," typically occurs in the context of Quality Management (QM) within SAP. This message indicates that certain data related to quality inspection or quality notifications is being reset, which can happen for various reasons.
  Causes:
  
  Incomplete Data Entry: The error may arise if required fields are not filled out correctly or completely in the quality management documents.
  Data Consistency Issues: If there are inconsistencies in the data being processed, such as mismatched inspection lots or incorrect status, SAP may trigger this error.
  User Actions: Certain user actions, such as trying to change the status of a quality notification or inspection lot that is not allowed, can lead to this message.
  System Configuration: Incorrect configuration settings in the QM module can also lead to this error.
  
  Solutions:
  
  Check Data Entry: Ensure that all required fields in the quality management documents are filled out correctly. Review the data for completeness and accuracy.
  Review Inspection Lots: Verify that the inspection lots and quality notifications are in the correct status and that there are no inconsistencies.
  Consult Documentation: Refer to SAP documentation or help files for specific guidance on the error message and the context in which it occurs.
  System Configuration: If the issue persists, consult with your SAP Basis or QM module consultant to review the configuration settings and ensure they are set up correctly.
  Transaction Logs: Check transaction logs for any additional error messages or warnings that may provide more context about the issue.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide patches or updates.
  
  Related Information:
  
  SAP Support: If the issue cannot be resolved internally, consider reaching out to SAP Support for assistance. They can provide insights based on the specific version of SAP you are using.
  User Forums: Engage with SAP user communities or forums where other users may have encountered similar issues and can share their solutions.
  Training: Ensure that users involved in quality management processes are adequately trained on the system to minimize errors related to data entry and processing.
  
  By following these steps, you should be able to identify the cause of the QP365 error and implement a solution to resolve it.