How To Fix QM038 - Sample &1 does not match inspection lot &2

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 038

• Message text: Sample &1 does not match inspection lot &2

What causes this issue?

You have entered a material sample that does not match the inspection
lot specified in the header.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QM038 - Sample &1 does not match inspection lot &2 ?

  The SAP error message QM038 ("Sample &1 does not match inspection lot &2") typically occurs in the Quality Management (QM) module when there is a mismatch between the sample number and the inspection lot number during the sampling process. This error can arise in various scenarios, such as when trying to record results for a sample that is not associated with the specified inspection lot.
  Causes:
  
  Incorrect Sample Number: The sample number you are trying to use does not correspond to the inspection lot you are working with.
  Inspection Lot Status: The inspection lot may be in a status that does not allow for sampling or result recording.
  Data Entry Error: There may have been a typographical error when entering the sample or inspection lot numbers.
  Sample Creation Issues: The sample may not have been created correctly or may have been deleted or archived.
  Authorization Issues: The user may not have the necessary permissions to access the sample or inspection lot.
  
  Solutions:
  
  Verify Sample and Inspection Lot: Check that the sample number you are using is indeed associated with the inspection lot. You can do this by reviewing the inspection lot details in the system.
  Check Inspection Lot Status: Ensure that the inspection lot is in a status that allows for sampling and result recording (e.g., it should not be completed or canceled).
  Re-enter Data: Double-check the sample and inspection lot numbers for any typographical errors and re-enter them if necessary.
  Create New Sample: If the sample is missing or incorrect, you may need to create a new sample for the inspection lot.
  Consult with IT or SAP Support: If the issue persists, it may be necessary to consult with your IT department or SAP support team to investigate further, especially if there are underlying system issues or authorization problems.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QA32 (Display Inspection Lot), QA11 (Record Results), and QA01 (Create Inspection Lot) to navigate the QM module effectively.
  Documentation: Review SAP documentation or help files related to Quality Management and sampling processes for additional guidance.
  User Roles and Authorizations: Ensure that your user role has the necessary authorizations to access and modify inspection lots and samples.
  
  By following these steps, you should be able to resolve the QM038 error and continue with your quality management processes in SAP.