How To Fix QM040 - Sample &1 does not match material &2

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 040

• Message text: Sample &1 does not match material &2

What causes this issue?

You have specified a sample that does not match the material.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QM040 - Sample &1 does not match material &2 ?

  The SAP error message QM040 "Sample &1 does not match material &2" typically occurs in the Quality Management (QM) module when there is a mismatch between the sample number and the material number during quality inspection processes. This error can arise in various scenarios, such as during the creation of inspection lots, when recording results, or when processing quality notifications.
  Cause:
  
  Sample Number Mismatch: The sample number specified does not correspond to the material number in the system. This could happen if the sample was created for a different material or if there was an error in data entry.
  Incorrect Inspection Lot: The inspection lot may not be correctly linked to the material, leading to discrepancies.
  Data Integrity Issues: There may be issues with the master data or configuration settings in the QM module that cause the system to not recognize the relationship between the sample and the material.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the sample or material data.
  
  Solution:
  
  Verify Sample and Material: Check the sample number and material number to ensure they are correctly linked. You can do this by reviewing the inspection lot details in the system.
  Check Inspection Lot: Ensure that the inspection lot is created for the correct material. If necessary, create a new inspection lot for the correct material.
  Review Master Data: Ensure that the material master data and quality management settings are correctly configured. This includes checking the material type, quality inspection settings, and any relevant configuration in the QM module.
  Recreate Sample: If the sample is indeed incorrect, you may need to recreate the sample for the correct material.
  User Authorizations: Ensure that the user has the necessary authorizations to access and process the sample and material data.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like QA32 (for displaying inspection lots), QA01 (for creating inspection lots), and QA11 (for recording results) to manage quality inspection processes.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions.
  Documentation: Refer to SAP documentation for Quality Management to understand the configuration and processes involved in sample management and inspection lot processing.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the QM module for further assistance.