How To Fix QG_ARC017 - Retention time not exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: QG_ARC - QM: Inspection Lot Archiving

• Message number: 017

• Message text: Retention time not exceeded

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message QG_ARC017 - Retention time not exceeded ?

  The SAP error message QG_ARC017, which states "Retention time not exceeded," typically occurs in the context of data archiving and retention management within the SAP system. This message indicates that the retention period defined for a particular data object has not yet been reached, and therefore, the data cannot be archived or deleted.
  Cause:
  
  Retention Period Not Met: The primary cause of this error is that the data you are trying to archive or delete is still within its defined retention period. Each data object in SAP has a retention time set, which specifies how long the data must be kept before it can be archived or deleted.
  Configuration Issues: There may be issues with the configuration of the retention management settings, such as incorrect retention periods defined for certain data types.
  Data Status: The data may be in a status that does not allow it to be archived or deleted, even if the retention period has technically been met.
  
  Solution:
  
  Check Retention Period: Review the retention period settings for the data object in question. You can do this by navigating to the relevant configuration settings in SAP. Ensure that the retention period has indeed been exceeded.
  Wait for Retention Period: If the retention period has not been met, you will need to wait until the specified time has passed before attempting to archive or delete the data again.
  Adjust Retention Settings: If the retention period is incorrectly set, you may need to adjust the settings in the configuration to reflect the correct retention time.
  Review Data Status: Ensure that the data is in a status that allows for archiving or deletion. If the data is locked or in a state that prevents archiving, you will need to resolve those issues first.
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on managing retention periods and archiving processes.
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to the data you are working with. Each object may have its own retention management settings.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on handling retention periods and archiving.
  Transaction Codes: Use transaction codes like SARA (Archive Administration) to manage archiving processes and review retention settings.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to perform archiving or deletion tasks, as restrictions may also lead to errors.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP Basis or functional team for further assistance.