How To Fix QB302 - Supplier's/manufacturer's QM system no longer valid for & items

SAP Error Message - Details

• Message type: E = Error

• Message class: QB - Message IDs for QM in procurement

• Message number: 302

• Message text: Supplier's/manufacturer's QM system no longer valid for & items

What causes this issue?

The items cannot be procured because the quality assurance system of the
supplier/manufacturer will not be valid on the planned delivery date. If
there are partial deliveries in the request for a quotation, the request
refers to these partial deliveries.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QB302 - Supplier's/manufacturer's QM system no longer valid for & items ?

  The SAP error message QB302 indicates that the supplier's or manufacturer's Quality Management (QM) system is no longer valid for the specified items. This error typically arises in the context of quality management processes, particularly when dealing with inspection lots, quality notifications, or material master data.
  Cause:
  
  Invalid QM System: The QM system associated with the supplier or manufacturer has been marked as invalid or has expired.
  Material Master Data: The material master data for the items in question may not be correctly configured, or the relevant QM data may be missing or outdated.
  Supplier Data: The supplier's data in the system may not be up to date, leading to discrepancies in the QM system validation.
  Changes in Supplier Status: The supplier may have undergone changes in their quality certification status, which could affect their validity in the system.
  
  Solution:
  
  
  Check QM System Status: Verify the status of the supplier's or manufacturer's QM system in the SAP system. Ensure that it is marked as valid.
  
  Navigate to the relevant transaction (e.g., QS21 for creating or changing QM master data) to check the QM system details.
  
  
  
  Update Material Master: Ensure that the material master data for the affected items is correctly maintained.
  
  Use transaction MM02 to update the material master and ensure that the QM data is accurate and up to date.
  
  
  
  Review Supplier Data: Check the supplier's data in the system to ensure that all relevant information is current.
  
  Use transaction MK03 to view supplier data and confirm that the QM system is correctly assigned.
  
  
  
  Consult with Quality Management Team: If the issue persists, consult with your organization's quality management team to verify if there have been any changes in supplier qualifications or certifications.
  
  
  Reassign QM System: If necessary, reassign a valid QM system to the supplier or manufacturer for the affected items.
  
  
  Documentation and Training: Ensure that relevant personnel are trained on maintaining supplier and material master data to prevent similar issues in the future.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QS21, MM02, MK03, and QA32 for managing quality-related data.
  Quality Management Module: Understanding the QM module in SAP can help in troubleshooting and resolving issues related to quality management.
  SAP Notes: Check SAP Notes for any known issues or patches related to the QB302 error message.
  User Roles and Authorizations: Ensure that users have the necessary roles and authorizations to make changes to QM data.
  
  By following these steps, you should be able to resolve the QB302 error and ensure that the supplier's or manufacturer's QM system is valid for the specified items.