How To Fix QB301 - Supplier's/manufacturer's QM system only valid to &1

SAP Error Message - Details

• Message type: E = Error

• Message class: QB - Message IDs for QM in procurement

• Message number: 301

• Message text: Supplier's/manufacturer's QM system only valid to &1

What causes this issue?

The quality assurance system of the chosen supplier/manufacturer is no
longer valid. You cannot, therefore, order the material concerned from
this supplier/manufacturer.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QB301 - Supplier's/manufacturer's QM system only valid to &1 ?

  The SAP error message QB301 ("Supplier's/manufacturer's QM system only valid to &1") typically occurs in the context of Quality Management (QM) when dealing with supplier or manufacturer data. This error indicates that the validity period for the supplier's or manufacturer's Quality Management system has expired.
  Cause:
  The error is caused by the following reasons:
  
  Expired Validity Date: The validity date for the supplier's or manufacturer's QM system has passed. This means that the system is no longer considered valid for quality management purposes.
  Incorrect Configuration: There may be an issue with how the supplier or manufacturer data is configured in the system, leading to incorrect validity dates being set.
  Data Maintenance: The supplier or manufacturer data may not have been updated to reflect current validity periods.
  
  Solution:
  To resolve the QB301 error, you can take the following steps:
  
  
  Check Validity Dates:
  
  Go to the supplier or manufacturer master data in SAP.
  Verify the validity dates for the QM system. If the date has expired, you will need to update it.
  
  
  
  Update Validity Period:
  
  If the validity period is indeed expired, update the validity date to a future date. This can usually be done in the supplier or manufacturer master data transaction (e.g., transaction code MK01 for creating or MK02 for changing vendor data).
  
  
  
  Review QM System Configuration:
  
  Ensure that the QM system settings for the supplier or manufacturer are correctly configured. This may involve checking the relevant QM settings in the customizing (transaction code SPRO).
  
  
  
  Consult with Quality Management Team:
  
  If you are unsure about the correct validity dates or how to update them, consult with your organization's Quality Management team or the person responsible for supplier management.
  
  
  
  Documentation and Compliance:
  
  Ensure that all changes made are documented and comply with your organization's policies regarding supplier quality management.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MK01, MK02, MK03 (for vendor master data), and SPRO (for customizing).
  QM Module: Understanding the Quality Management module in SAP can help in troubleshooting similar issues in the future.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates related to this error message.
  
  By following these steps, you should be able to resolve the QB301 error and ensure that the supplier's or manufacturer's QM system is valid for use in your SAP environment.