How To Fix QB056 - Status profile cannot be changed- status is set

SAP Error Message - Details

• Message type: E = Error

• Message class: QB - Message IDs for QM in procurement

• Message number: 056

• Message text: Status profile cannot be changed- status is set

What causes this issue?

There is at least one status that is set for this quality info record.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Before you can change a status profile, all statuses must be deleted
or reset to the initial status.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QB056 - Status profile cannot be changed- status is set ?

  The SAP error message QB056 indicates that a status profile cannot be changed because the status is currently set. This typically occurs in the context of Quality Management (QM) in SAP, where a status profile is used to manage the status of inspection lots, quality notifications, or other quality-related objects.
  Cause:
  The error arises when you attempt to change the status profile of an object (like an inspection lot or a quality notification) that already has a status assigned to it. The status profile defines which statuses can be assigned to an object and how they can be changed. If the object is currently in a status that is not compatible with the change you are trying to make, SAP will prevent the change to maintain data integrity.
  Solution:
  To resolve the QB056 error, you can follow these steps:
  
  
  Check Current Status: Determine the current status of the object you are trying to change. You can do this by navigating to the relevant transaction (e.g., QA32 for inspection lots or QM notifications) and checking the status.
  
  
  Change Status: If the current status is preventing the change, you may need to change the status of the object to one that allows for the modification of the status profile. This can be done using the appropriate transaction code (e.g., using the "Change Status" function).
  
  
  Review Status Profile Configuration: If you need to change the status profile itself, ensure that the object is in a status that allows for such changes. You may need to consult with your SAP QM configuration team to understand the status profile settings and any dependencies.
  
  
  Consult Documentation: Review SAP documentation or help files related to status profiles and their management in the QM module for more detailed guidance.
  
  
  User Authorization: Ensure that you have the necessary authorizations to change the status profile. Sometimes, restrictions may be in place based on user roles.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the QM module, such as QA32 (Display Inspection Lot), QA33 (Change Inspection Lot), and QM notifications.
  Status Management: Understand how status management works in SAP QM, including the different types of statuses (e.g., "Released," "Blocked," "In Process") and how they affect the workflow.
  SAP Notes: Check SAP Notes for any specific fixes or updates related to the QB056 error message.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.