How To Fix QA265 - You are not authorized to display the costs

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 265

• Message text: You are not authorized to display the costs

What causes this issue?

You have called the cost display. The entry which authorizes you to
call this function, however, is not present in your
<GL:user master record>user master record</>.

System Response

INCLUDE QMNA_NO_FUNCTION

How to fix this error?

INCLUDE QMNA_SYSTEM_ADMIN

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA265 - You are not authorized to display the costs ?

  The SAP error message QA265, which states "You are not authorized to display the costs," typically occurs when a user attempts to access cost-related information in the Quality Management (QM) module but lacks the necessary authorizations.
  Cause:
  
  Authorization Issues: The user does not have the required authorization to view cost data associated with quality management processes.
  Role Configuration: The user's role may not include the necessary permissions for accessing cost information.
  Object-Specific Restrictions: There may be specific restrictions on the cost objects that the user is trying to access.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check the authorization failure details. This will show which specific authorization object is missing.
  Review the user's roles and profiles in transaction code PFCG to ensure that the necessary authorizations for cost display are included.
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, a security administrator or SAP Basis consultant should modify the user's role to include the required authorization objects. Common authorization objects related to cost display include:
  
  K_CST (Cost Accounting)
  K_AUSW (Authorizations for Cost Elements)
  
  
  Ensure that the user has the appropriate activity codes (e.g., display, change) for the relevant cost objects.
  
  
  
  Testing:
  
  After making changes to the user's roles, have the user log out and log back in to ensure that the new authorizations take effect.
  Test the transaction again to confirm that the error message no longer appears.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or the SAP Help Portal for detailed information on authorization objects and their configurations.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance on authorization problems.
  User Training: Ensure that users are trained on the importance of authorizations and how to request access if they encounter issues.
  Audit and Compliance: Regularly review user roles and authorizations to ensure compliance with internal policies and to minimize the risk of unauthorized access to sensitive data.
  
  If the issue persists after following these steps, it may be necessary to engage with your SAP support team or consult with an SAP security expert for further assistance.