How To Fix QA061 - Information about the insp. lot list when there are inventory differences

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 061

• Message text: Information about the insp. lot list when there are inventory differences

DESCRIPTION&
A negative difference quantity of &V3&, &V4& was determined for material
&V1&, batch &V2& in the quality inspection stock.
Since quality management is active for this material, the size of the
quality inspection stock is managed <ZH>solely</> by inspection lots.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select one inspection lot, ensuring that the quantity to be posted is
sufficient for the difference posting. For this lot, the difference
quantity will be subtracted from the actual quantity and the quantity
to be posted.
Note
When you select an inspection lot, consider the following points:
If you leave the window by pressing <LS>Cancel</>, a posting will not be
made for this item.
If an inspection lot cannot be selected, this means that it is currently
blocked or the quantity that can be posted is zero.
If several inspection lots are marked, then they are sequentially added
on until the difference quantity has been fully made up.
If the diffence posting has been carried out successfully, this will be
noted in the change master record of the inspection lot.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA061 - Information about the insp. lot list when there are inventory differences ?

  The SAP error message QA061 typically indicates that there are discrepancies in the inspection lot list due to inventory differences. This error can arise in the Quality Management (QM) module when there are issues related to inspection lots and their associated inventory.
  Cause:
  
  
  Inventory Differences: The primary cause of this error is that the system has detected differences between the physical inventory and the inventory records in the system. This can happen due to various reasons such as:
  
  Manual adjustments to inventory.
  Errors during goods movements.
  Unrecorded stock transfers.
  Issues during the counting process.
  
  
  
  Inspection Lot Status: The inspection lot may be in a status that does not allow for further processing due to the discrepancies.
  
  
  Data Inconsistencies: There may be inconsistencies in the data related to the inspection lots, such as missing or incorrect entries.
  
  
  Solution:
  To resolve the QA061 error, you can follow these steps:
  
  
  Check Inventory Records: 
  
  Review the inventory records to identify any discrepancies. Use transaction codes like MMBE (Stock Overview) to check stock levels.
  
  
  
  Reconcile Inventory: 
  
  If discrepancies are found, perform a physical inventory count and reconcile the differences. Adjust the inventory records accordingly using transactions like MI01 (Create Physical Inventory Document) and MI07 (Post Inventory Count).
  
  
  
  Review Inspection Lots: 
  
  Check the status of the inspection lots using transaction QA32 (Change Inspection Lot) or QA33 (Display Inspection Lot). Ensure that the inspection lots are in a status that allows for processing.
  
  
  
  Correct Data Entries: 
  
  If there are data inconsistencies, correct them in the relevant master data or transaction records.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or help files for specific guidance on handling inspection lots and inventory differences.
  
  
  
  Contact Support: 
  
  If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QA32, QA33, MMBE, MI01, and MI07.
  Quality Management Module: Understanding the QM module and how it interacts with inventory management can help in troubleshooting.
  SAP Notes: Check for any SAP Notes related to the QA061 error for additional insights or patches that may address the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the QA061 error in SAP.