How To Fix Q6331 - You have no display authorization for archiving object &

SAP Error Message - Details

• Message type: E = Error

• Message class: Q6 - Archive Information System

• Message number: 331

• Message text: You have no display authorization for archiving object &

What causes this issue?

You want to view data about the archiving object &V1& from the archive
information structure.

How to fix this error?

Check whether you have possibly made a typing error. Select a different
archive information structure or a different archiving object. If you
have entered everything correctly, perhaps you do not have the
necessary authorisation: order the relevant authorisation. The system
checks the authorisation object S_ARCHIVE 'Archiving'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message Q6331 - You have no display authorization for archiving object & ?

  The SAP error message Q6331, which states "You have no display authorization for archiving object &," typically occurs when a user attempts to access archived data for which they do not have the necessary authorization. This can happen in various SAP modules, particularly in the context of data archiving and retrieval.
  Cause:
  The primary cause of this error is a lack of authorization for the specific archiving object. In SAP, archiving objects are used to manage the archiving and retrieval of data. Each archiving object has associated authorization checks, and if a user does not have the required permissions, they will encounter this error when trying to access the archived data.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction code SU01 to check the user's roles and authorizations.
  
  
  
  Assign Required Authorizations:
  
  If you identify that the user lacks the necessary authorization for the archiving object, you will need to assign the appropriate roles or authorizations. This can be done by a system administrator or someone with the necessary permissions.
  The relevant authorization object for archiving is typically S_ARCHIVE, which controls access to archived data. Ensure that the user has the necessary permissions for this object.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to make changes to user roles, contact your SAP security team or administrator. Provide them with the details of the error and the required authorizations.
  
  
  
  Testing:
  
  After the necessary authorizations have been assigned, have the user log out and log back in to ensure that the changes take effect. Then, attempt to access the archived data again.
  
  
  
  Related Information:
  
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects related to archiving in SAP. Common objects include:
  
  S_ARCHIVE: General authorization for archiving.
  S_DATASET: Authorization for accessing files and datasets.
  
  
  
  SAP Documentation: Refer to SAP's official documentation for more details on authorization management and archiving processes.
  
  
  Transaction Codes:
  
  S_USER_AUTH: To check user authorizations.
  SU01: To manage user accounts and roles.
  PFCG: To manage roles and authorizations.
  
  
  
  By following these steps, you should be able to resolve the Q6331 error and gain access to the archived data as needed.