How To Fix Q0261 - You are not authorized to change this quality info record

SAP Error Message - Details

• Message type: E = Error

• Message class: Q0 - QM: Generally valid messages

• Message number: 261

• Message text: You are not authorized to change this quality info record

INCLUDE Q0260 OBJECT DOKU ID NA

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message Q0261 - You are not authorized to change this quality info record ?

  The SAP error message Q0261, which states "You are not authorized to change this quality info record," typically indicates that the user attempting to make changes to a Quality Info Record (QIR) does not have the necessary authorization to perform that action. This is a common issue in SAP systems where user roles and authorizations are strictly managed to ensure data integrity and security.
  Cause:
  
  Authorization Issues: The user lacks the required authorization object to change the Quality Info Record. This could be due to missing roles or permissions in their user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for the specific transaction or object related to Quality Info Records.
  Quality Management Settings: The system settings or configurations related to Quality Management may restrict certain users from making changes.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction SU01 to review the user's roles and authorizations.
  
  
  
  Modify User Roles:
  
  If you have the necessary permissions, you can modify the user's roles to include the required authorization objects. This typically involves working with the security team or SAP Basis team.
  Ensure that the user has the appropriate authorization objects related to Quality Management, such as Q_INFOR or similar, depending on your organization's configuration.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles, contact your SAP security or Basis team. Provide them with the details of the error and the transaction you were trying to perform.
  
  
  
  Training and Documentation:
  
  Ensure that users are trained on the processes and understand the authorization model in your SAP environment. Documentation can help clarify what roles are needed for specific tasks.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects for Quality Management in SAP. Common objects include:
  
  Q_INFOR: Quality Info Record
  Q_MAT: Material Management in Quality Management
  
  
  Transaction Codes: 
  
  QIR1: Create Quality Info Record
  QIR2: Change Quality Info Record
  QIR3: Display Quality Info Record
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to Quality Management and authorization errors.
  
  By following these steps, you should be able to resolve the authorization issue related to the Q0261 error message in SAP.