How To Fix PYC_CONF065 - No off-cycle reason has been maintained

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_CONF - Payroll Control Center Configuration

• Message number: 065

• Message text: No off-cycle reason has been maintained

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_CONF065 - No off-cycle reason has been maintained ?

  The SAP error message PYC_CONF065 indicates that there is no off-cycle reason maintained in the system for the payroll process. This error typically occurs when you are trying to execute an off-cycle payroll run, but the system cannot find a valid reason for the off-cycle processing.
  Cause:
  
  Missing Off-Cycle Reason: The most common cause is that the off-cycle reason has not been defined in the system. Off-cycle reasons are necessary for categorizing the type of off-cycle payroll run (e.g., bonus payments, corrections, etc.).
  Configuration Issues: There may be issues in the configuration settings related to payroll processing, particularly in the area of off-cycle payroll.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access or maintain off-cycle reasons.
  
  Solution:
  
  
  Maintain Off-Cycle Reasons:
  
  Go to the SAP Easy Access screen.
  Navigate to SPRO (SAP Project Reference Object) > IMG > Payroll > Payroll: USA (or your relevant country) > Off-Cycle Payroll > Define Off-Cycle Reasons.
  Here, you can create or modify off-cycle reasons as needed. Ensure that you have the necessary details filled in, such as the reason code and description.
  
  
  
  Check Configuration:
  
  Ensure that the off-cycle payroll configuration is correctly set up in the system. This includes checking the payroll schema and ensuring that the off-cycle reason is linked to the appropriate payroll area.
  
  
  
  User Authorizations:
  
  Verify that the user attempting to perform the off-cycle payroll run has the necessary authorizations to access and maintain off-cycle reasons. This can be checked in the user roles and profiles.
  
  
  
  Testing:
  
  After maintaining the off-cycle reasons, perform a test run to ensure that the error does not occur again.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed steps on configuring off-cycle payroll and understanding the implications of different off-cycle reasons.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or bugs related to off-cycle payroll processing.
  Community Forums: Engage with SAP community forums or support channels for additional insights or similar cases encountered by other users.
  
  By following these steps, you should be able to resolve the PYC_CONF065 error and successfully execute your off-cycle payroll run.