How To Fix PTRA_DIALOGUE034 - Unable to settle trip &1 with 'Draft' status

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_DIALOGUE - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 034

• Message text: Unable to settle trip &1 with 'Draft' status

What causes this issue?

The expense report was edited and saved as a draft in Employee
Self-Service (ESS). Expense reports that have <LS>Draft</> status <ZH>
cannot</> be settled in SAP GUI.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Complete and save the expense report in ESS.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_DIALOGUE034 - Unable to settle trip &1 with 'Draft' status ?

  The SAP error message PTRA_DIALOGUE034 indicates that there is an issue with settling a trip that is currently in 'Draft' status. This error typically arises in the context of travel management within SAP, particularly when trying to process or settle travel expenses that have not yet been finalized.
  Cause:
  The primary cause of this error is that the trip you are trying to settle is still in 'Draft' status. In SAP, a trip must be in a finalized state (usually 'Completed' or 'Approved') before it can be settled. Draft status indicates that the trip has not been fully processed or approved, and therefore, the system does not allow for settlement.
  Solution:
  To resolve this error, you need to take the following steps:
  
  
  Check Trip Status: Verify the status of the trip in question. You can do this by navigating to the relevant transaction in SAP (e.g., PR05 for trip management).
  
  
  Complete the Trip: If the trip is indeed in 'Draft' status, you will need to complete or approve the trip. This may involve:
  
  Filling in any missing information.
  Submitting the trip for approval if your organization has an approval workflow in place.
  Ensuring that all necessary receipts and documentation are attached.
  
  
  
  Re-attempt Settlement: Once the trip status has been changed from 'Draft' to 'Completed' or 'Approved', you can then attempt to settle the trip again.
  
  
  Consult with Your Administrator: If you are unsure about how to change the status or if there are specific workflows in your organization, consult with your SAP administrator or the person responsible for travel management in your organization.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Display Trip), PR04 (Change Trip), and PR06 (Create Trip) to manage trips effectively.
  SAP Documentation: Refer to SAP Help documentation for Travel Management for detailed guidance on trip processing and settlement.
  User Roles and Permissions: Ensure that you have the necessary permissions to change the status of trips and perform settlements. If not, you may need to request access from your SAP security administrator.
  
  By following these steps, you should be able to resolve the error and successfully settle the trip in question.