How To Fix PTRA_DIALOGUE035 - Unable to print trip &1 with 'Draft' status

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_DIALOGUE - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 035

• Message text: Unable to print trip &1 with 'Draft' status

What causes this issue?

The expense report was edited and saved as a draft in Employee
Self-Service (ESS). Expense reports that have <LS>Draft</> status <ZH>
cannot</> be printed in SAP GUI.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Complete and save the expense report in ESS.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_DIALOGUE035 - Unable to print trip &1 with 'Draft' status ?

  The SAP error message PTRA_DIALOGUE035 indicates that there is an issue with printing a trip that is in 'Draft' status. This error typically arises when a user attempts to print a travel expense report or trip that has not yet been finalized or approved.
  Cause:
  
  Draft Status: The primary cause of this error is that the trip is still in 'Draft' status. In SAP, only finalized or approved trips can be printed.
  Authorization Issues: There may be authorization restrictions preventing the user from printing trips in draft status.
  Configuration Settings: The system configuration may restrict printing of drafts for certain user roles or scenarios.
  
  Solution:
  
  
  Finalize the Trip: The most straightforward solution is to finalize or approve the trip. This can typically be done by:
  
  Navigating to the trip in the SAP system.
  Completing any required fields or approvals.
  Changing the status from 'Draft' to 'Completed' or 'Approved'.
  
  
  
  Check User Authorizations: Ensure that the user has the necessary permissions to print trips. If not, contact your SAP administrator to review and adjust the user roles and authorizations.
  
  
  Review Configuration Settings: If the issue persists, it may be necessary to review the configuration settings in the SAP system to ensure that printing of draft trips is allowed, if that is a desired functionality.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions related to your version of SAP, as the steps may vary slightly depending on the implementation.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Manuals: Review user manuals or training materials related to travel management in SAP for guidance on managing trip statuses.
  Support: If the issue cannot be resolved through the above steps, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to resolve the error and successfully print the trip report.