How To Fix PTRA_DIALOGUE036 - Unable to post trip &1 with 'Draft' status

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_DIALOGUE - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 036

• Message text: Unable to post trip &1 with 'Draft' status

What causes this issue?

The expense report was edited and saved as a draft in Employee
Self-Service (ESS). Expense reports that have <LS>Draft</> status <ZH>
cannot</> be posted in SAP GUI.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Complete and save the expense report in ESS.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_DIALOGUE036 - Unable to post trip &1 with 'Draft' status ?

  The SAP error message PTRA_DIALOGUE036 indicates that there is an issue with posting a trip that is currently in 'Draft' status. This typically occurs in the context of the Travel Management module in SAP, where users are trying to post a travel expense report or trip that has not been finalized.
  Cause:
  The primary cause of this error is that the trip is still in draft status, which means it has not been completed or approved for posting. In SAP, only trips that are in a finalized status (such as 'Completed' or 'Approved') can be posted to the financial system.
  Solution:
  To resolve this error, you need to take the following steps:
  
  
  Check Trip Status: Verify the status of the trip. If it is in 'Draft' status, you will need to complete the trip entry.
  
  
  Complete the Trip:
  
  Open the trip in the SAP Travel Management application.
  Ensure all required fields are filled out correctly.
  Save the trip to change its status from 'Draft' to 'Completed' or 'Approved'.
  
  
  
  Submit for Approval: If your organization requires approval for travel expenses, submit the trip for approval. Once it is approved, it should change to a status that allows posting.
  
  
  Post the Trip: After the trip has been finalized and approved, attempt to post it again.
  
  
  Related Information:
  
  User Roles: Ensure that you have the necessary permissions to change the status of the trip and post it.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional context or updates related to this error.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses) or PR04 (Travel Management) to manage trips effectively.
  Training: If you are unfamiliar with the process of completing and posting trips, consider seeking training or guidance from your SAP administrator or a colleague experienced in SAP Travel Management.
  
  By following these steps, you should be able to resolve the error and successfully post the trip.