How To Fix PTRA_DIALOGUE019 - Earliest retroactive accounting date in personnel control record is: &1

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_DIALOGUE - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 019

• Message text: Earliest retroactive accounting date in personnel control record is: &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_DIALOGUE019 - Earliest retroactive accounting date in personnel control record is: &1 ?

  The SAP error message PTRA_DIALOGUE019 indicates that there is an issue with the retroactive accounting date in the personnel control record (PCR) for an employee. This error typically arises when you attempt to process payroll or make changes to an employee's data that are not allowed due to the defined retroactive accounting period.
  Cause:
  The error message states that the earliest retroactive accounting date in the personnel control record is set to a specific date (represented by &1). This means that any changes or payroll processing you are trying to perform must occur on or after this date. If you attempt to make changes that are earlier than this date, the system will generate this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Personnel Control Record:
  
  Go to the employee's personnel control record (transaction code PA30 or PA20).
  Verify the retroactive accounting date. This date is usually set based on the employee's payroll configuration and can be influenced by various factors, including the payroll area and the last payroll run.
  
  
  
  Adjust the Changes:
  
  If you are trying to make changes to the employee's data, ensure that these changes are made on or after the retroactive accounting date specified in the error message.
  If necessary, you may need to adjust your changes to comply with this date.
  
  
  
  Review Payroll Configuration:
  
  If the retroactive accounting date is not set correctly, you may need to review the payroll configuration settings for the employee's payroll area. This may involve checking the payroll schema and the relevant rules that determine the retroactive accounting period.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about how to proceed or if the retroactive accounting date seems incorrect, consult with your HR or payroll team. They may have insights into the specific configurations or policies that affect retroactive accounting.
  
  
  
  Run Payroll Again:
  
  After making the necessary adjustments, you can attempt to run the payroll process again to see if the error persists.
  
  
  
  Related Information:
  
  Retroactive Accounting: This is a feature in SAP that allows for adjustments to be made to payroll calculations for past periods. It is essential for ensuring that any changes to employee data (like salary changes, deductions, etc.) are accurately reflected in payroll calculations.
  Personnel Control Record (PCR): This record contains important information about an employee's payroll and personnel data, including the retroactive accounting date.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PC00_MXX_CALC (Payroll processing) for troubleshooting.
  
  By following these steps, you should be able to address the error and proceed with the necessary payroll processing or data changes.