How To Fix PSS4_MSG165 - Fund &1 validity must overlap with the work package &2 date range

SAP Error Message - Details

• Message type: E = Error

• Message class: PSS4_MSG - Message class for simplified Projects

• Message number: 165

• Message text: Fund &1 validity must overlap with the work package &2 date range

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PSS4_MSG165 - Fund &1 validity must overlap with the work package &2 date range ?

  The SAP error message PSS4_MSG165 indicates that there is a mismatch between the validity period of a fund and the date range of a work package. This error typically occurs in the context of project management and budgeting within SAP, particularly when dealing with funds and work packages in Project System (PS) or Controlling (CO) modules.
  Cause:
  The error arises when the validity period of the specified fund does not overlap with the date range of the work package. This can happen due to several reasons:
  
  Incorrect Fund Validity Dates: The fund may have been set up with a validity period that does not cover the dates of the work package.
  Work Package Date Range: The work package may have been created with a date range that does not align with the fund's validity.
  Changes in Project Structure: If there have been recent changes to the project structure or fund assignments, it may lead to discrepancies in the expected date ranges.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Fund Validity:
  
  Go to the fund management transaction (e.g., FMAVCR01) and verify the validity dates of the fund in question. Ensure that the fund is valid for the entire duration of the work package.
  
  
  
  Review Work Package Dates:
  
  Check the work package's start and end dates. You can do this in the project management transaction (e.g., CJ20N) or through the work package details. Ensure that the dates fall within the fund's validity period.
  
  
  
  Adjust Dates:
  
  If the fund's validity does not cover the work package dates, you may need to extend the fund's validity period or adjust the work package dates to ensure they overlap.
  
  
  
  Consult with Finance/Controlling Team:
  
  If you are unsure about making changes to funds or work packages, consult with your finance or controlling team to ensure compliance with budgeting and accounting practices.
  
  
  
  Reassign Fund:
  
  If necessary, consider reassigning a different fund that has the appropriate validity period to the work package.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder), FMAVCR01 (Check Fund Availability), and CJ03 (Display Work Package).
  Documentation: Review SAP documentation or help files related to Fund Management and Project System for more detailed guidance on managing funds and work packages.
  User Roles: Ensure that you have the appropriate authorizations to view and modify fund and project data in SAP.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.