How To Fix PSM_S4C_FM_MD231 - Postings exist, changes to the 'Expense/Revenue' settings not allowed.

SAP Error Message - Details

• Message type: E = Error

• Message class: PSM_S4C_FM_MD -

• Message number: 231

• Message text: Postings exist, changes to the 'Expense/Revenue' settings not allowed.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PSM_S4C_FM_MD231 - Postings exist, changes to the 'Expense/Revenue' settings not allowed. ?

  The SAP error message PSM_S4C_FM_MD231 indicates that there are existing postings in the system that prevent changes to the 'Expense/Revenue' settings for a particular fund or commitment item. This typically occurs in the context of Public Sector Management (PSM) or Funds Management (FM) modules in SAP.
  Cause:
  
  Existing Postings: The primary cause of this error is that there are already financial transactions (postings) associated with the fund or commitment item you are trying to modify. SAP restricts changes to certain settings when there are existing postings to maintain data integrity and consistency.
  Configuration Restrictions: The system is designed to prevent changes to critical settings that could affect the accuracy of financial reporting and budgeting.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Existing Postings:
  
  Use transaction codes like FMX1 (Display Commitment Items) or FMAVCR01 (Display Actual/Commitment Data) to review any existing postings related to the fund or commitment item in question.
  Identify and analyze the transactions that are causing the restriction.
  
  
  
  Reverse or Delete Postings:
  
  If feasible, reverse or delete the existing postings that are preventing the changes. This can be done using appropriate transaction codes (e.g., FB08 for reversing financial documents).
  Ensure that reversing or deleting postings complies with your organization's financial policies.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about reversing or deleting postings, consult with your finance or accounting team to understand the implications and to ensure compliance with financial regulations.
  
  
  
  Change Settings:
  
  Once the existing postings have been addressed, you should be able to change the 'Expense/Revenue' settings as needed.
  
  
  
  Documentation:
  
  Document any changes made and the reasons for them to maintain a clear audit trail.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing funds and commitments, such as FMX1, FMAVCR01, FMME (for managing funds management).
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to make changes to financial settings in SAP.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult SAP documentation for further assistance.