How To Fix PRC_MESSAGES628 - Records from non-SAP System may not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: PRC_MESSAGES -

• Message number: 628

• Message text: Records from non-SAP System may not be deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message PRC_MESSAGES628 - Records from non-SAP System may not be deleted ?

  The SAP error message PRC_MESSAGES628 indicates that there is an attempt to delete records that originate from a non-SAP system. This error typically arises in the context of SAP's Project System (PS) or other modules where integration with external systems is involved.
  Cause:
  
  Data Origin: The records you are trying to delete were created in a non-SAP system, and SAP has restrictions in place to prevent the deletion of such records to maintain data integrity.
  Integration Issues: If there is an integration between SAP and a non-SAP system (like a legacy system), the records from the non-SAP system may not be fully compatible with SAP's data management rules.
  Authorization: The user may not have the necessary permissions to delete records, especially if they are linked to external systems.
  
  Solution:
  
  Check Data Source: Verify the origin of the records you are trying to delete. If they are indeed from a non-SAP system, you will need to handle them according to the policies governing data from that system.
  Data Management Policies: Consult your organization's data management policies to understand how to handle records from non-SAP systems. You may need to follow a specific process to archive or manage these records instead of deleting them.
  Consult with IT or SAP Basis Team: If you believe the records should be deletable, consult with your IT or SAP Basis team to investigate the integration settings and permissions.
  Use Alternative Methods: If deletion is not possible, consider other options such as marking the records as inactive or archiving them if your business process allows for it.
  
  Related Information:
  
  Documentation: Refer to SAP documentation regarding data management and integration with non-SAP systems for more detailed guidelines.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  User Permissions: Ensure that the user attempting the deletion has the appropriate authorizations to perform such actions.
  Error Logs: Review system logs for additional context or related errors that may provide more insight into the issue.
  
  If the problem persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.