How To Fix PQ640 - Not all subappraisals have been completed yet

SAP Error Message - Details

• Message type: E = Error

• Message class: PQ - HR-PD: Personnel Development

• Message number: 640

• Message text: Not all subappraisals have been completed yet

Self-Explanatory Message

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• What is the cause and solution for SAP error message PQ640 - Not all subappraisals have been completed yet ?

  The SAP error message PQ640, which states "Not all subappraisals have been completed yet," typically occurs in the context of performance appraisals or evaluations within the SAP system, particularly in the SAP HCM (Human Capital Management) module. This error indicates that there are still pending subappraisals that need to be completed before the main appraisal can be finalized.
  Cause:
  
  
  Incomplete Subappraisals: The primary cause of this error is that one or more subappraisals associated with the main appraisal have not been completed. This could be due to:
  
  The responsible evaluators have not submitted their evaluations.
  The subappraisals are still in progress or have been saved but not finalized.
  There may be a workflow issue preventing the completion of subappraisals.
  
  
  
  Workflow Issues: If the appraisal process involves a workflow, it is possible that the workflow has not been triggered correctly, or there are bottlenecks in the approval process.
  
  
  Solution:
  To resolve the PQ640 error, you can take the following steps:
  
  
  Check Subappraisals:
  
  Navigate to the relevant appraisal document and check the status of all associated subappraisals.
  Ensure that all evaluators have completed their evaluations and submitted them.
  
  
  
  Complete Pending Evaluations:
  
  If you have access, follow up with the evaluators responsible for the pending subappraisals to ensure they complete their evaluations.
  If you are an administrator, you may have the ability to complete or finalize these evaluations on behalf of others.
  
  
  
  Review Workflow:
  
  If the appraisal process involves a workflow, check the workflow status to ensure that it is functioning correctly.
  Look for any notifications or alerts that may indicate where the process is stalled.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's internal guidelines for handling performance appraisals to ensure all steps are being followed correctly.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PHAP_CATALOG (Performance Appraisal Catalog) to navigate the appraisal process.
  User Roles: Ensure that users involved in the appraisal process have the appropriate roles and authorizations to complete their tasks.
  Training: Providing training for users on how to complete appraisals and subappraisals can help prevent this error in the future.
  
  By following these steps, you should be able to identify and resolve the issue causing the PQ640 error in SAP.