How To Fix PQ631 - Specify an appraisee

SAP Error Message - Details

• Message type: E = Error

• Message class: PQ - HR-PD: Personnel Development

• Message number: 631

• Message text: Specify an appraisee

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PQ631 - Specify an appraisee ?

  The SAP error message PQ631 ("Specify an appraisee") typically occurs in the context of performance management or appraisal processes within the SAP system, particularly when you are trying to initiate or process an appraisal without specifying the individual (appraisee) who is being evaluated.
  Cause:
  The error is triggered when the system expects an appraisee to be specified in the appraisal transaction, but none has been provided. This can happen due to:
  
  Missing Input: The user did not enter the appraisee's information in the required field.
  Incorrect Configuration: The appraisal process may not be correctly configured to allow for the selection of appraisees.
  User Role/Authorization Issues: The user may not have the necessary permissions to view or select appraisees.
  
  Solution:
  To resolve the PQ631 error, you can take the following steps:
  
  
  Specify an Appraisee:
  
  Ensure that you have entered the appraisee's details in the appropriate field. This usually involves selecting the employee or entering their employee ID.
  
  
  
  Check Configuration:
  
  If you are an administrator or have access to configuration settings, verify that the appraisal process is set up correctly. This includes checking the settings for appraisees in the performance management module.
  
  
  
  User Permissions:
  
  Ensure that your user role has the necessary permissions to access and select appraisees. You may need to consult with your SAP security administrator to confirm your access rights.
  
  
  
  Review Documentation:
  
  Check the SAP documentation or help files related to the performance appraisal process for any additional requirements or steps that may be necessary.
  
  
  
  Consult with Support:
  
  If the issue persists after trying the above solutions, consider reaching out to your internal SAP support team or SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with the relevant transaction codes related to performance management in SAP, such as PHAP_ADMIN for managing appraisals.
  SAP Notes: Look for any SAP Notes that might address this specific error or provide additional troubleshooting steps.
  Training: If you are new to the performance management module, consider undergoing training or reviewing training materials to better understand the appraisal process and how to navigate it effectively.
  
  By following these steps, you should be able to resolve the PQ631 error and successfully specify an appraisee in your SAP performance management process.