How To Fix PQ038 - Duplicate entries were deleted from the table

SAP Error Message - Details

• Message type: E = Error

• Message class: PQ - HR-PD: Personnel Development

• Message number: 038

• Message text: Duplicate entries were deleted from the table

What causes this issue?

You selected the same object twice.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PQ038 - Duplicate entries were deleted from the table ?

  The SAP error message PQ038, which states "Duplicate entries were deleted from the table," typically occurs in the context of SAP's Production Planning (PP) or Quality Management (QM) modules. This message indicates that the system has detected duplicate entries in a database table and has automatically removed them to maintain data integrity.
  Cause:
  
  Data Entry Errors: Duplicate entries may arise from manual data entry mistakes, where the same record is entered multiple times.
  Data Migration Issues: During data migration from legacy systems to SAP, duplicates can occur if the data cleansing process is not thorough.
  Integration Issues: If multiple systems are integrated with SAP and they send the same data simultaneously, it can lead to duplicates.
  Custom Development: Custom programs or enhancements may inadvertently create duplicate entries if not properly coded.
  
  Solution:
  
  Identify Duplicates: Use transaction codes like SE16 or SE11 to check the relevant database table for duplicate entries. You can run queries to identify records with the same key fields.
  Data Cleansing: If duplicates are found, you may need to manually delete or correct them. Ensure that you have backups before making changes.
  Review Data Entry Processes: Implement stricter validation rules during data entry to prevent duplicates. This can include checks for existing records before allowing new entries.
  Enhance Data Migration Processes: If the issue arose during data migration, review the migration scripts and processes to ensure they include checks for duplicates.
  Monitor Integrations: If the issue is related to integrations, review the data flow from other systems to ensure that duplicates are not being sent to SAP.
  Custom Code Review: If custom programs are involved, review the code to ensure that it handles duplicates appropriately.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SE16 (Data Browser) and SE11 (Data Dictionary) to analyze the database tables.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions.
  Documentation: Review SAP documentation related to the specific module (PP, QM) to understand how the system handles data integrity and duplicates.
  User Training: Provide training to users on best practices for data entry and the importance of avoiding duplicates.
  
  If the problem persists after taking these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.