How To Fix PO315 - This request can only be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: PO - Spooler message

• Message number: 315

• Message text: This request can only be archived

What causes this issue?

You attempted to print a spool request. However, the spool request is
marked as "archive only." It cannot be printed unless you change the
attributes of the request.

System Response

The action that you requested has not been performed.

How to fix this error?

To print the request, select the attributes function for the request.
Then change the value in the <LS>Archiving mode</> attribute.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PO315 - This request can only be archived ?

  The SAP error message PO315 ("This request can only be archived") typically occurs in the context of archiving processes within SAP, particularly when dealing with purchase orders or related documents. This message indicates that the system has determined that the request you are trying to process cannot be archived due to certain conditions not being met.
  Cause:
  The error can arise due to several reasons, including:
  
  Incomplete Document Status: The document may still be in an active state or not fully processed, meaning it cannot be archived.
  Dependencies: There may be dependent documents or transactions that need to be resolved before the request can be archived.
  Archiving Configuration: The archiving settings or configuration may not be correctly set up for the document type in question.
  Authorization Issues: The user may not have the necessary permissions to archive the document.
  
  Solution:
  To resolve the PO315 error, you can take the following steps:
  
  
  Check Document Status: Ensure that the purchase order or related document is complete and not in a status that prevents archiving (e.g., still open, pending approval, etc.).
  
  
  Resolve Dependencies: Look for any dependent documents or transactions that need to be completed or closed. This may include linked purchase requisitions, invoices, or other related documents.
  
  
  Review Archiving Configuration: Verify the archiving settings in the SAP system for the specific document type. Ensure that the archiving object is correctly configured and that the necessary criteria for archiving are met.
  
  
  User Authorization: Check if the user attempting to archive the document has the appropriate authorizations. If not, consult with your SAP security team to grant the necessary permissions.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving processes for specific guidance on the error message PO315. This may provide additional insights or steps tailored to your SAP version.
  
  
  SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide patches or additional troubleshooting steps.
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to purchase orders (e.g., MM_PUR for purchasing documents).
  Transaction Codes: Use transaction codes like SARA (Archive Administration) to manage archiving processes and monitor the status of archiving jobs.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address known issues or provide updates related to archiving.
  
  By following these steps, you should be able to identify the cause of the PO315 error and implement a solution to successfully archive the request.