How To Fix PLM_AUDIT_ARCH018 - Vendor &1 is not used

SAP Error Message - Details

• Message type: E = Error

• Message class: PLM_AUDIT_ARCH - PLM Audit Management: Archiving

• Message number: 018

• Message text: Vendor &1 is not used

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PLM_AUDIT_ARCH018 - Vendor &1 is not used ?

  The SAP error message PLM_AUDIT_ARCH018 indicates that a specific vendor (denoted by &1) is not being used in the system. This error typically arises in the context of the Product Lifecycle Management (PLM) module, particularly when dealing with audit and archiving processes.
  Cause:
  The error can occur due to several reasons:
  
  Vendor Not Active: The vendor may not be active in the system, meaning it has been marked as inactive or deleted.
  No Transactions: There may be no transactions or documents associated with the vendor in the relevant modules (e.g., purchasing, inventory).
  Incorrect Vendor Number: The vendor number provided may be incorrect or does not exist in the system.
  Data Consistency Issues: There may be inconsistencies in the data that prevent the system from recognizing the vendor.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Vendor Status:
  
  Go to the vendor master data (transaction code XK03 or MK03) and verify if the vendor is active.
  If the vendor is inactive, you may need to reactivate it or create a new vendor if necessary.
  
  
  
  Verify Transactions:
  
  Check if there are any transactions associated with the vendor. This can include purchase orders, invoices, or contracts.
  If there are no transactions, consider whether the vendor should be archived or if it needs to be used in future transactions.
  
  
  
  Correct Vendor Number:
  
  Ensure that the vendor number you are using is correct. Double-check for any typographical errors.
  
  
  
  Data Consistency Check:
  
  Run data consistency checks in the system to identify any issues that may be causing the vendor not to be recognized.
  You may need to consult with your SAP Basis or technical team to perform deeper checks.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the PLM module for any specific guidance on handling this error.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as XK03 (Display Vendor), MK03 (Display Vendor - Purchasing), and ME23N (Display Purchase Order) to investigate vendor-related issues.
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that you have the necessary authorizations to view and modify vendor data in the system.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.