How To Fix PLM_AUDIT_ARCH019 - Vendor &1 is used

SAP Error Message - Details

• Message type: E = Error

• Message class: PLM_AUDIT_ARCH - PLM Audit Management: Archiving

• Message number: 019

• Message text: Vendor &1 is used

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PLM_AUDIT_ARCH019 - Vendor &1 is used ?

  The SAP error message PLM_AUDIT_ARCH019 indicates that a vendor (identified by &1) is currently in use and cannot be archived. This typically occurs in the context of the SAP Product Lifecycle Management (PLM) module when attempting to archive audit data related to vendors.
  Cause:
  The error is triggered when you try to archive data related to a vendor that is still active or has dependencies in the system. This could be due to:
  
  The vendor is linked to open purchase orders, contracts, or other transactions.
  The vendor is still being used in active business processes.
  There are existing records in the system that reference the vendor.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Vendor Usage: 
  
  Review the vendor's transactions to identify any open purchase orders, contracts, or other documents that reference the vendor.
  Use transaction codes like ME2N (Purchase Orders by Vendor) or ME3N (Outline Agreements by Vendor) to find any active documents.
  
  
  
  Close or Delete Transactions:
  
  If possible, close or delete any open transactions associated with the vendor. This may involve completing or canceling purchase orders or contracts.
  
  
  
  Change Vendor Status:
  
  If the vendor is no longer needed, consider changing its status to inactive. This can be done in the vendor master data (transaction code XK02 or FK02).
  
  
  
  Check for Dependencies:
  
  Ensure that there are no other dependencies or references to the vendor in other modules or processes.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to archiving and vendor management for any specific guidelines or additional steps.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for further assistance.
  
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP PLM and the prerequisites for archiving vendor-related data.
  Vendor Master Data: Familiarize yourself with how vendor master data is structured and managed in SAP.
  Transaction Codes: Learn about relevant transaction codes for managing vendors and archiving processes, such as:
  
  XK01 (Create Vendor)
  XK02 (Change Vendor)
  XK03 (Display Vendor)
  SARA (Archive Administration)
  
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it.