How To Fix PLA637 - Error determining payroll period

SAP Error Message - Details

• Message type: E = Error

• Message class: PLA - Message class for Payroll LAtinamerica

• Message number: 637

• Message text: Error determining payroll period

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PLA637 - Error determining payroll period ?

  The SAP error message PLA637, which states "Error determining payroll period," typically occurs during the payroll processing in SAP HR (Human Resources) when the system is unable to identify the correct payroll period for the employee. This can happen for various reasons, and understanding the cause is essential for resolving the issue.
  Causes of PLA637 Error
  
  
  Incorrect Payroll Control Record: The payroll control record may not be set up correctly for the relevant period. This could be due to missing or incorrect entries.
  
  
  Missing Payroll Period Configuration: The payroll periods may not be defined for the specific payroll area or the employee's personnel area.
  
  
  Employee Master Data Issues: There may be inconsistencies or missing information in the employee's master data, such as the payroll area or the employee's status.
  
  
  Date Issues: The date being processed may fall outside the defined payroll periods, or the system may not recognize the current date as being within an active payroll period.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the payroll data for the specified period.
  
  
  Solutions to PLA637 Error
  
  
  Check Payroll Control Record:
  
  Go to transaction code PC00_MXX_CALC (where MXX is your country-specific payroll) and check the payroll control record for the relevant payroll area and period.
  Ensure that the payroll control record is open for the period you are trying to process.
  
  
  
  Verify Payroll Period Configuration:
  
  Use transaction code SPRO to navigate to the payroll configuration settings.
  Check the payroll periods defined for the relevant payroll area and ensure they are correctly set up.
  
  
  
  Review Employee Master Data:
  
  Check the employee's master data using transaction code PA30.
  Ensure that the payroll area and other relevant fields are correctly filled out.
  
  
  
  Check Dates:
  
  Ensure that the date you are processing falls within the defined payroll periods.
  If necessary, adjust the date or the payroll period configuration.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access and process payroll for the specified period.
  Consult with your SAP security team if there are any authorization issues.
  
  
  
  Run Payroll Simulation:
  
  Before running the actual payroll, consider running a payroll simulation to identify any potential issues.
  
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and SPRO (SAP Reference IMG).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to the PLA637 error.
  Documentation: Review SAP documentation and guides related to payroll processing for your specific country version.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or refer to SAP community forums for additional insights.