How To Fix PLA605 - Already existing records of IT &1 at the Termination date ( &2 )

SAP Error Message - Details

• Message type: E = Error

• Message class: PLA - Message class for Payroll LAtinamerica

• Message number: 605

• Message text: Already existing records of IT &1 at the Termination date ( &2 )

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message PLA605 - Already existing records of IT &1 at the Termination date ( &2 ) ?

  The SAP error message PLA605 indicates that there are already existing records for a specific Infotype (IT) at the specified termination date for an employee. This typically occurs during the termination process when you attempt to create or modify an Infotype record that overlaps with existing records.
  Cause:
  The error is caused by the presence of existing records in the specified Infotype (e.g., IT 0000 - Actions, IT 0001 - Organizational Assignment, etc.) that have a validity period that includes the termination date. This can happen if:
  
  There are overlapping records for the employee in the Infotype.
  The termination date you are trying to set is already covered by existing records.
  The system is enforcing data integrity rules to prevent inconsistencies in employee data.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing records for the employee in the relevant Infotype.
  Look for records that have validity periods overlapping with the termination date.
  
  
  
  Adjust Validity Periods:
  
  If you find overlapping records, you may need to adjust the validity periods of those records. This could involve:
  
  Changing the end date of the existing records to a date before the termination date.
  Deleting or archiving records that are no longer needed.
  
  
  
  
  
  Correct the Termination Date:
  
  If the termination date is not correct, you may need to adjust it to a date that does not conflict with existing records.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unsure about how to proceed or if the records are complex, consult with your HR department or SAP support team for guidance.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee information. Each Infotype has a validity period, and overlapping records can lead to data integrity issues.
  Data Integrity: SAP enforces data integrity rules to ensure that employee data remains consistent and accurate. This is particularly important during processes like hiring, termination, and changes in employment status.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, PA40 (for actions), and others that may help you navigate employee records.
  
  By following these steps, you should be able to resolve the PLA605 error and successfully process the termination or any related changes in employee data.