How To Fix PH314 - Long-term documents were archived for data destruction

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 314

• Message text: Long-term documents were archived for data destruction

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PH314 - Long-term documents were archived for data destruction ?

  The SAP error message PH314 indicates that long-term documents have been archived for data destruction. This typically occurs in the context of document management and archiving processes within SAP systems, particularly when dealing with long-term storage of documents.
  Cause:
  The error message PH314 is triggered when the system attempts to access long-term documents that have already been archived and marked for destruction. This can happen due to several reasons:
  
  Archiving Process: The documents were archived as part of a regular data management process, which is designed to free up space and improve system performance.
  Retention Period: The documents may have reached the end of their retention period, leading to their archiving and subsequent marking for destruction.
  Access Attempt: A user or process is trying to access these documents after they have been archived, which is not allowed.
  
  Solution:
  To resolve the PH314 error, consider the following steps:
  
  
  Check Archiving Status: Verify the status of the long-term documents in question. You can do this by checking the archiving logs or using transaction codes related to document management (e.g., SARA for archiving).
  
  
  Review Retention Policies: Ensure that the retention policies for the documents are correctly configured. If the documents are still needed, you may need to adjust the retention settings to prevent them from being archived prematurely.
  
  
  Access Archived Documents: If you need to access the archived documents, you may need to restore them from the archive. This can typically be done through the SAP Archive Management tools.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on handling archived documents and understanding the implications of the archiving process.
  
  
  Contact SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support for guidance tailored to your specific system configuration and requirements.
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, including how documents are archived, the criteria for archiving, and how to manage archived data.
  Retention Management: Familiarize yourself with retention management policies in SAP, which dictate how long documents are kept before being archived or destroyed.
  Transaction Codes: Learn about relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and others that can help you manage archived documents.
  
  By following these steps and understanding the context of the error, you should be able to address the PH314 error effectively.