How To Fix PH313 - Long-term documents were archived

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 313

• Message text: Long-term documents were archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PH313 - Long-term documents were archived ?

  The SAP error message PH313 indicates that long-term documents have been archived and are no longer available in the active database. This typically occurs in the context of document management systems or when dealing with long-term storage of documents in SAP.
  Cause:
  The primary cause of the PH313 error is that the documents you are trying to access have been archived. Archiving is a process used in SAP to move data that is no longer actively used from the database to a storage medium, which helps improve system performance and manage data volume.
  Solution:
  To resolve the PH313 error, you can take the following steps:
  
  
  Check Archive Status: Verify if the documents you are trying to access have indeed been archived. You can do this by checking the archive management settings in SAP.
  
  
  Access Archived Documents: If you need to access the archived documents, you will need to use the appropriate transaction or report to retrieve them from the archive. This may involve using transaction codes like SARA (Archive Administration) or other related tools.
  
  
  Restore Documents: If necessary, you can restore the archived documents back to the active database. This process will depend on your organization's archiving strategy and policies.
  
  
  Consult Documentation: Refer to the SAP documentation or your organization's internal guidelines on document archiving and retrieval processes.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how documents are archived and the implications for data retrieval.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving) and SARI (for reading archived data).
  Data Retention Policies: Review your organization's data retention policies to understand how long documents are kept before being archived.
  User Training: Ensure that users are trained on how to handle archived documents and the procedures for accessing them.
  
  By following these steps, you should be able to address the PH313 error and manage your long-term documents effectively.