How To Fix PH316 - Use the transaction SARA to start the archiving object

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 316

• Message text: Use the transaction SARA to start the archiving object

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PH316 - Use the transaction SARA to start the archiving object ?

  The SAP error message PH316 indicates that you need to use the transaction SARA to start the archiving process for a specific archiving object. This message typically arises when you attempt to access or manage data that is subject to archiving but has not yet been archived.
  Cause:
  The error occurs because:
  
  The data you are trying to access is eligible for archiving but has not been archived yet.
  The system requires that you first archive the data using the appropriate archiving object before you can perform certain operations on it.
  
  Solution:
  To resolve the PH316 error, follow these steps:
  
  
  Access Transaction SARA:
  
  Open the SAP GUI and enter the transaction code SARA in the command field.
  
  
  
  Select the Archiving Object:
  
  In the SARA transaction, you will need to specify the archiving object related to the data you are trying to manage. This could be related to various modules (e.g., FI, MM, SD, etc.).
  
  
  
  Start the Archiving Process:
  
  Once you have selected the appropriate archiving object, you can start the archiving process. This typically involves:
  
  Executing the "Write" step to create the archive files.
  Executing the "Delete" step to remove the data from the database after it has been archived.
  
  
  
  
  
  Check Archiving Logs:
  
  After the archiving process, check the logs to ensure that the archiving was successful and that there were no errors during the process.
  
  
  
  Verify Data Access:
  
  After successful archiving, try to access the data again to see if the error persists.
  
  
  
  Related Information:
  
  Archiving Objects: Each module in SAP has specific archiving objects that define what data can be archived. Familiarize yourself with the relevant archiving objects for your module.
  Archiving Customization: Ensure that the archiving settings are correctly configured in your system. This includes defining the archiving object, setting up the necessary parameters, and ensuring that the data is eligible for archiving.
  Documentation: Refer to SAP documentation or help guides for detailed steps on archiving specific data types and understanding the implications of archiving on your business processes.
  Authorization: Ensure that you have the necessary authorizations to perform archiving operations in SAP.
  
  By following these steps, you should be able to resolve the PH316 error and successfully archive the necessary data.