How To Fix PH304 - Read the long text documentation

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 304

• Message text: Read the long text documentation

What causes this issue?

You have entered a date that does not correspond to the archiving rules
valid in the international standard.
The following archiving rules apply for France:
Between the archiving date and the retroactive accounting date, which
were both defined for the archiving group, there must be at least two
full calendar years. This prerequisite is absolutely necessary.
The retroactive accounting date is fixed: January 1 of the year two
years before the current year (corresponding to the international
standard). In your case it is on &V1&.
However, you can adjust this prerequisite by taking a retroactive
accounting date up to January 1 of the year before the current year
(corresponding to the French standard). In your case that is &V2&.
This has the following consequences:
When archiving is finished for each employee in the archiving group
that you are currently defining, you can only perform new retroactive
accounting up to the predefined retroactive accounting date for the
archiving group.
The <zk>Payroll Status</> infotype (0003)</> is updated for each
employee whose <zk>Furthest Retroactive Accounting Date</> is earlier
than the predefined date for the archiving group.
The system then overwrites the predefined date for the archiving group
with the date in infotype 0003. You can no longer change it.

System Response

The system outputs information on the consequences of such a date
change.

How to fix this error?

Ensure that the archiving and retroactive accounting dates for the
archiving group are defined correctly, and while you do this, take your
enterprise-internal applications into account.
The following applies for all employees who are assigned to the
archiving group:
From now on you can only access the archived data in display mode.
Retroactive accounting beyond the retroactive accounting date of the
archiving group is no longer possible.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH304 - Read the long text documentation ?

  The SAP error message PH304 typically indicates an issue related to the processing of personnel data, often in the context of HR or payroll functions. The specific details of the error can vary based on the context in which it occurs, but here are some general insights into the cause, potential solutions, and related information:
  Cause:
  
  Data Inconsistency: The error may arise due to inconsistencies in the personnel data, such as missing or incorrect information in employee records.
  Configuration Issues: There may be configuration problems in the HR module that prevent the system from processing the data correctly.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the data being processed.
  Technical Errors: There could be underlying technical issues, such as problems with the database or application server.
  
  Solution:
  
  Check Data Consistency: Review the personnel data for the employee or object in question. Ensure that all required fields are filled out correctly and that there are no inconsistencies.
  Review Configuration: If you have access, check the configuration settings in the HR module to ensure they are set up correctly. This may involve looking at infotypes, payroll settings, or other related configurations.
  Authorization Check: Verify that the user encountering the error has the necessary authorizations to perform the action. This may involve checking user roles and permissions in the SAP system.
  Consult Documentation: The error message suggests reading the long text documentation. This documentation can provide specific details about the error and may include troubleshooting steps or additional context.
  Technical Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  Related Information:
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes in the HR module, such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data), to help diagnose the issue.
  Long Text Documentation: Access the long text documentation associated with the error message in the SAP system. This can often be done by clicking on the error message or using transaction codes like SE91 to look up message classes.
  
  If you have specific details about the context in which the error occurs, I can provide more tailored advice.