How To Fix PH272 - Index for payroll result &2 of employee &1 must not be archived yet

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 272

• Message text: Index for payroll result &2 of employee &1 must not be archived yet

What causes this issue?

A posting run's index must not be archived until retroactive accounting
runs cannot be performed for its posted payroll results - that is,
until the payroll results come before the earliest possible retroactive
accounting limit for <LS>payroll</>.
Payroll result &V2& of employee &V1& was posted in this posting run.
The for-period of this payroll result does not come before the earliest
possible retroactive accounting limit. Therefore, this posting run
cannot be archived.

System Response

The system cancels processing.

How to fix this error?

Archive this posting run's index once retroactive accounting is no
longer possible for its payroll results.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH272 - Index for payroll result &2 of employee &1 must not be archived yet ?

  The SAP error message PH272 indicates that there is an issue with the payroll results for a specific employee that are being accessed or processed. The message states that the index for the payroll result of the specified employee must not be archived yet. This typically occurs when there is an attempt to access payroll data that has already been archived, but the system expects it to be available for processing.
  Cause:
  
  Archiving Process: The payroll results for the employee have been archived, and the system is trying to access data that is no longer available in the active database.
  Incorrect Configuration: There may be a configuration issue in the payroll processing or archiving settings that is causing the system to expect data that has already been archived.
  Timing Issues: The error can also occur if there is a timing issue where the payroll results are being accessed immediately after an archiving job has run.
  
  Solution:
  
  Check Archiving Status: Verify if the payroll results for the employee in question have indeed been archived. You can do this by checking the archiving logs or using transaction codes like SARA to view archived data.
  Restore Data: If the data is archived and needs to be accessed, you may need to restore the payroll results from the archive. This can be done using the appropriate transaction codes (e.g., SARA) to retrieve the archived data.
  Review Configuration: Check the configuration settings for payroll and archiving in your SAP system. Ensure that the archiving settings are correctly defined and that the payroll results are not being archived prematurely.
  Consult Documentation: Refer to SAP documentation or notes related to payroll archiving to ensure that you are following the correct procedures and that there are no known issues with the version of SAP you are using.
  Contact SAP Support: If the issue persists and you cannot resolve it, consider reaching out to SAP support for further assistance. They may provide specific notes or patches that address the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes such as SARA (Archive Administration), PA03 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll Calculation) for managing payroll data.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide guidance on archiving issues.
  Testing: After making any changes, conduct thorough testing to ensure that the payroll processing works as expected and that the error does not reoccur.
  
  By following these steps, you should be able to diagnose and resolve the PH272 error in your SAP system.